SENIOR STAFF ASSISTANT

### Org. Setting and Reporting This position is in the Integrated Office of the Special Representative of the Secretary-General (SRSG) and Deputy Special Representative of the Secretary-General (DSRSG) of the United Nations Verification Mission in Colombia (UNVMC). The incumbent will be based in Bogota and will report to the SRSG, DSRSG and the Head of the Integrated Office. ### Responsibilities Within limits of delegated authority, the Senior Staff Assistant will be responsible for the following duties: - Working closely with the SRSG, the DSRSG and the Head of Office to ensure that the mission leadership receives the background materials, and incoming correspondence; - Screens, prioritizes, and manages all incoming and outgoing correspondence, including confidential and sensitive materials (e.g. code cables, political and management correspondence); - Supports the management of the calendars of the senior leadership, maintains contact with senior government officials, diplomats and visiting delegations; - Drafts, formats, edits, and finalizes correspondence, notes, submissions, and other documents for the SRSG, ensuring accuracy, clarity, and timeliness; - Oversees and monitors the office budget, ensuring the correct budget approval processes are followed; - Maintains a tracking system to ensure effective follow-up on decisions and action points arising from meetings and communications; - Ensures coordination on administrative issues between the Office of the SRSG and Mission components, UN Headquarters, and UN agencies; - Assists in organizes and coordinates the SRSG's and DSRSG’s official travel, including itineraries, visas, clearances, and logistical arrangements, among others; - Provides administrative support related to attendance, leave monitoring, travel claims, requisitions, and other administrative processes within the Office of the SRSG and DSRSG; - Supports workflow management and prioritization in the SRSG and DSRSG's Office, contributing to the overall efficiency and effectiveness of the Front Office; - Ensures proper record-keeping and secure handling of sensitive information in accordance with UN rules and standards; - Performs other duties as assigned. ### Competencies Professionalism - Thorough knowledge of and application of relevant operational, administrative and protocol policies to ensure adherence to relevant guidelines and procedures and overall quality of outputs; Proven tact and discretion in dealing with highly confidential and sensitive matters, as well as excellent interpersonal skills; Demonstrated initiative and ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork - Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning & Organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; allocates appropriate; Amounts of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary. ### Education High school diploma or equivalent is required. ### Job - Specific Qualification A high education degree in social, communication, economic or political sciences, or related area, is desirable. Technical training in secretarial or administration is desirable. ### Work Experience A minimum of eight years progressive experience working in administrative support assisting teams with correspondence, events and meetings and budgets is required. Experience in providing personal assistance and administrative support in the front office of high-ranking officials is desirable. Knowledge of UN systems and/or UN field operations of the UN Common system is desirable. Understanding of the Latin America and Caribbean region is desirable. ### Languages English and French are the working languages of the United Nations Secretariat. For this job opening, English and Spanish are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details). .headtable { font-family: arial, sans-serif; border-collapse: collapse; width: 100%; border: 1px solid gray; border-radius: 10px; overflow: hidden; } .headTitle { font-family: Arial, Helvetica, sans-serif; font-size: 16px; font-weight: bold; /*color: rgb(65, 98, 145);*/ color:black; } .headtable tr td, .headtable tr th { text-align: center; vertical-align: middle; padding: 6px; } .headtable th{ background-color: #F4F4F4; color: #002d62; font-weight: bold; text-align: center; vertical-align: middle; padding: 12px; border-right: 1px solid #ccc; } .headtable td { text-align: center; vertical-align: middle; background-color: white; border-top: 1px solid #ccc; border-right: 1px solid #ccc; } .headtable th:last-child, .headtable td:last-child { border-right: none; } .headtable tr:last-child td { border-bottom: none; } .rounded-table-wrapper { border-radius: 12px; border: 1px solid #ccc; overflow: hidden; } Required Languages Language Reading Writing Listening Speaking English UN Level III UN Level III UN Level III UN Level III Spanish UN Level II UN Level II UN Level II UN Level II ### Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by an informal interview. ### Special Notice • Please note that pursuant to the Staff selection system policy (ST/AI/2025/2): (1) Applicants for positions in the Field Service category cannot be of the nationality of the country where the position is located, and (2) Applicants for positions in the Professional and higher categories in a mission, field operation, or resident coordinator’s office cannot be of the nationality of the country where the position is located. For currently serving staff of a United Nations Common System organization, only the UN-recognized nationality will be considered for the purposes of these restrictions. • This position is temporarily available for eight (8) months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff