HUMAN RESOURCES OFFICER, Tripoli, Libya

## HUMAN RESOURCES OFFICER, Tripoli, Libya - Organization:UNSMIL - United Nations Support Mission in Libya - Office:UNSMIL Tripoli, Libya Org. Setting and Reporting This position is located within the Mission Support Service/Operations and Resouces Managment of the United Nations Support Mission in Libya. The position is based in Tripoli, Libya (Tripoli is classified as a Hardship "E" duty station and a non-family duty station). The incumbent will be under the overall supervision of the Chief Human Resouces Officer (CHRO). Within delegated authority, the Human Resources Officer will be responsible for the following duties Administration of Entitlements and Benefits: - Advises the CHRO on the development, modification and implementation of United Nations policies and practices on entitlements. - Receives and reviews grievances and complaints related to entitlements and benefits, assessing and evaluating merit of each case and makes recommendation for resolutions - Reviews and recommends level of remuneration for consultants. - Represents the office in joint bodies and working groups relating to salaries and other conditions of service. - Participates in the process of knowledge/awareness building amongst manager and staff members with regard to the staff rules and regulations, and related guidelines in the administration of entitlements and their strict implementation authority. - Monitors and evaluates the effectiveness of related guidelines, HR rules, regulations practices and procedures, and recommends revisions where necessary. - Participates in the mission planning process throughout the mission lifecycle for determining the staffing requirements and organizational structure; also conducts analysis and provides inputs on emerging capacity gaps in accordance with the mission's mandate. - Contributes to the budget development process by reviewing the drafts and providing input on the human resources requirements and organizational structure of all sections based on the HQ guidelines on budget review. - Reflects recommendations of the staffing reviews into the staffing requirements for purpose of the budget preparation. - Reviews and monitors staffing related costs and expenditures in the ERP system (Umoja) in line with funds allotment, ensuring that funds for staffing costs are available, and where necessary alerts Human Resources Officer to follow up with Finance and Budget Office to deploy funds to meet any shortfall. - Monitors expenditures related to staffing and ensure they are within the budgeted staffing costs, coordinating with the Finance and Budget Section at both the mission and Headquarter levels to ensure availability of funds. - Advises hiring managers on loaning of posts between sections and movement of posts and staff between locations based on the SOPs on Staffing table and Post Management, ensuring the integrity of the staffing table as approved in the budget without discrepancy in sections and locations. - Reviews the documentation for submission of classification requests and contributes to the implementation of classifications results. Data Monitoring and Analysis Monitor the data of staff on time and attendance in Umoja. Ensure Danger Payment claims (as appropriate) are correct through extracting and analyzing the data from ERP System. Monitoring of the Flexible Working Arrangements and provide analysis of the data. Performance Management: - Supports the supervisor in the implementation of the performance appraisal system and monitors its compliance with the proper implementation of the performance management system, providing guidance and substantive support to mission components on standards for the development of service, section, unit and individual work plans. - Liaises with the Integrated Mission Training Center to organize training/orientation programmes in performance management and supervisory skills as well as work plans. - Monitors the compliance of Performance Management System and provides input to the establishment of a Management Review Committee, Joint Monitoring Committee as well as Rebuttal Panel and acts as their facilitator and ex-officio member. - Counsels staff and managers in cases of underperformance and facilitates the implementation of a Performance Improvement Plan to improve performance. Recruitment and Staff Selection: - Manages recruitment processes including coordinating with client offices in forecasting and identifying vacancies, preparing job openings, reviewing, and screening of candidates. - Reviews job openings in consultation with hiring managers, ensuring that the evaluation criteria and responsibilities are in line with the approved or classified documents. - Conducts preliminary review, prepares, and submits recruitment cases to Field Central Review Bodies (FCRB). - Arranges and conducts interviews for selection of candidates. - Reviews recommendation on the selection of candidate by client offices. - Participates in task forces and working groups identifying issues/problems, formulating policies and guidelines, and establishing new procedures on recruitment and staff selection. Travel: - Supervise the day-to-day functions and coordinate all travel related matters within the Mission. - Oversee the administration of all official Mission travel, incoming and outgoing official shipments of personal effects including coordination of insurance coverage, processing of requests for visa and border clearances. - Certify travel authorizations after reviewing the supporting documentation for accuracy, validity, and conformity with United Nations, ascertaining that the most direct and economical route is applied. - Ensure that charges for deviation from the authorized itinerary and shipment allowance in excess of entitlements are highlighted upfront and arrangements are made for collection of such costs from the travelers/shippers. - Certify the Expense Report, upon completion of travel, after reviewing the supporting documentation for accuracy, validity, and conformity with United Nations rules prior to forwarding them to the Finance Section for settlement. - Liaise with airline representatives, travel agents and airport authorities as required. - Liaise with Budget and Finance Offices for creating Funds Commitment document and prepare status of allotment and Funds Commitment Reports using Umoja. - Counsel staff members on travel issues and provide expert guidance and training to junior staff. - Maintain an effective database system for reporting both on workload analysis and on travel expenditures. - Under the supervision of the CHRO, contributes to the monitoring and evaluation of the implementation of delegated authorities, Service Level Agreements, HR indicators, and the Senor Manager's Compact. - Contributes to the development of a set of actionable and targeted change management plans, including coaching and training to implement these responsibilities and reports on possible gaps and risks and recommends corrective action. - Assist with the development of a communication strategy with a dedicated intranet page on HR issues and regular formal and informal meetings. - Conducts research on precedents, policy rulings and procedures. - Maintain human resources information systems, including constant update and generation of information and reports for use by management. - Advises and counsels staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements. - Assists in preparing policy papers, position papers and briefing notes on issues related to human resources management. - Performs other duties as required. Competencies:PROFESSIONALISM: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with