Programme Management Assistant, G6

## Programme Management Assistant, G6 - Organization:RSCE - Regional Service Centre Entebbe - Field location:Entebbe - Office:United Nations Regional Service Centre Entebbe Org. Setting and Reporting:The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services, and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions. The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010 following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented, and scalable services to its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support. In addition to these services, the RSCE Office of the Director and support offices through the Deputy Director RSCE provide overall guidance on the operations of the RSCE, including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management. For more information, please visit https://rsce.unmissions.org. This position is located primarily in the United Nations Command, Control, Communication, Computer and Information/Intelligence, Surveillance, Reconnaissance (C4ISR) Academy for peace operations (UNCAP) Unit of the Regional Field Technology Service (RFTS) in the Regional Service Centre Entebbe. The Programme Management Assistant reports to the UNCAP Programme Management Officer. Responsibilities:The Programme Management Assistant will carry out the following duties:Provides assistance in support of planning and implementation activities/processes for, UNCAP Programme and project initiatives, including assigned course preparation, delivery, closure, and coordination with instructors, subject-matter experts, and facilitators.Manages timely submission, reviewing programme documents, and ensuring necessary approval and entry into computerised systems, including controlled updates to lesson plans, learner guides, presentations, assessments, and supporting resources.Research, compiles, analyses, summarizes, and presents basic information/data on specific UNCAP programmes/project and related topics, assigned courses, learning outcomes, course-control reviews, feedback, risks, lessons learned.Assists in the coordination of programme planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval; elaborates the training programme and supports curriculum review, learning-outcome alignment, and standardisation of course materials.Assists in the preparation and analysis of programme budget proposals; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; continuously assesses the needs and evaluates the costs; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures; writes reports providing justifications on the use of funds.Collaborates with programme managers on performance reporting; liaises with relevant parties on the interpretation of the activities scheduled in the Programme calendar; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.Serves as focal point for coordination, monitoring and expedition of programme implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against programme objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g., travel arrangements, organisation of and participation in training, authorization of payments, disbursement of funds, procurement of equipment and services, etc.Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.Drafts correspondence and communications related to all aspects of programme administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.Updates and maintains key information for the programme.Coordinates the logistical and administrative support for the Programme and UNCAP related training visits to the RSCE and other client missions.Assists in supervision of support staff as required. - Provides assistance in support of planning and implementation activities/processes for, UNCAP Programme and project initiatives, including assigned course preparation, delivery, closure, and coordination with instructors, subject-matter experts, and facilitators. - Manages timely submission, reviewing programme documents, and ensuring necessary approval and entry into computerised systems, including controlled updates to lesson plans, learner guides, presentations, assessments, and supporting resources. - Research, compiles, analyses, summarizes, and presents basic information/data on specific UNCAP programmes/project and related topics, assigned courses, learning outcomes, course-control reviews, feedback, risks, lessons learned. - Assists in the coordination of programme planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval; elaborates the training programme and supports curriculum review, learning-outcome alignment, and standardisation of course materials. - Assists in the preparation and analysis of programme budget proposals; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized. - Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; continuously assesses the needs and evaluates the costs; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures; writes reports providing justifications on the use of funds. - Collaborates with programme managers on performance reporting; liaises with relevant parties on the interpretation of the activities scheduled in the Programme calendar; provides assistance on reporting