FINANCE ASSISTANT (TJO)

### Org. Setting and Reporting This position is located in the Programme Support and Management Service (PSMS), Finance and Budget Section (FBS), of the Office of the United Nations High Commissioner for Human Rights (OHCHR) and the incumbent reports to the Finance Officer, under the overall supervision of the Chief of Finance and Budget Section. ### Responsibilities Within delegated authority, the Finance Assistant will be responsible for the following duties: Budget: • Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements. • Supports the Finance/Budget Officers(s) in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Finance/Budget Officer(s). • Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions. • Researches/compiles data and other information required by the Finance Budget Officer(s) in the review and analysis of relevant proposals. • Consolidates data and provides support to Finance/Budget Officer(s) with respect to budget reviews. Assists the Finance/Budget Officer(s) in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures. • Prepares commitments and payment actions in UMOJA and reviews them to ensure that funds are available and the correct account has been used. • Assists the Finance/Budget Officer(s) with data input. • Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from UMOJA and monitoring reporting requirements by donors. • Assists the Finance/Budget Officer(s) in the issuance of allotments and related staffing table authorizations. • Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. • Reviews for accuracy the monthly expenditure reports related to field offices (ex. clearing accounts), takes action to correct errors and processes the related transactions in Umoja, bringing errors to the attention of the Finance/Budget Officers(s) concerned; ensures that all necessary corrections are incorporated in the reports; co-ordinates with other finance and budget staff on related issues during preparation of budget reports. • Verifies and prepares payments to third parties; • Reviews final financial/audit reports and prepares payments for final disbursement; follows-up to receive refunds for the unspent amounts • Notifies payees of status of payments. General: • Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with United Nations policies and procedures. • Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters. • Maintains and keep up-to-date files. • Provides administrative support to the Head of the organizational unit and/or Finance/Budget Officer(s), as required. • Performs other related duties, as assigned. ### Competencies PROFESSIONALISM : Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. PLANNING & ORGANIZING : Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. ACCOUNTABILITY : Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. ### Education High school diploma or equivalent is required. ### Job - Specific Qualification Not available. ### Work Experience A minimum of 5 years of experience in finance, budget, accounting, administrative services or related area is required. The minimum years of relevant experience is reduced to 3 years for candidates who possess a first-level university degree or higher. Out of which minimum 1 year of experience with the United Nations system or other similar international organization is desirable. Experience in finance-related modules in an Enterprise Resource Planning (ERP) systems such as UMOJA is desirable. Experience with analysing and processing of Clearing Accounts is desirable. Experience in analysing and assessing financial reports is desirable. ### Languages English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details). .headtable { font-family: arial, sans-serif; border-collapse: collapse; width: 100%; border: 1px solid gray; border-radius: 10px; overflow: hidden; } .headTitle { font-family: Arial, Helvetica, sans-serif; font-size: 16px; font-weight: bold; /*color: rgb(65, 98, 145);*/ color:black; } .headtable tr td, .headtable tr th { text-align: center; vertical-align: middle; padding: 6px; } .headtable th{ background-color: #F4F4F4; color: #002d62; font-weight: bold; text-align: center; vertical-align: middle; padding: 12px; border-right: 1px solid #ccc; } .headtable td { text-align: center; vertical-align: middle; background-color: white; border-top: 1px solid #ccc; border-right: 1px solid #ccc; } .headtable th:last-child, .headtable td:last-child { border-right: none; } .headtable tr:last-child td { border-bottom: none; } .rounded-table-wrapper { border-radius: 12px; border: 1px solid #ccc; overflow: hidden; } Required Languages Language Reading Writing Listening Speaking English UN Level III UN Level III UN Level III UN Level III Desirable Languages Language Reading Writing Listening Speaking French UN Level II UN Level II UN Level II UN Level II ### Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. ### Special Notice THIS POSITION IS TEMPORARILY AVALABLE FOR 6 (SIX) MONTHS – WITH POSSIBILITY OF EXTENSION - SUBJECT TO AVAILABILITY OF FUNDS. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be autho