Administrative Assistant

VACANCY NOTICE ## Administrative Assistant (ELA/AST/2026/09) Type of contract | Temporary agent Grade | AST/SC 2 Duration of contract | 5 years (renewable) Area | Administration Place of employment | Bratislava, Slovakia Deadline for applications | 23/10/2026, 12:00 (midday, CET) Reserve list valid until | 31 December 2028 ### The European Labour Authority The European Labour Authority ('the Authority' or 'ELA') is a Union body in the area of cross-border labour mobility. Its aim is to facilitate access for individuals and employers to information on their rights and obligations; support cooperation between EU countries in the cross-border enforcement of relevant Union law, including by facilitating joint inspections; support Member States in tackling undeclared work and mediate and facilitate a solution in cases of cross-border disputes between national authorities. Further information on the Authority is available on its website:www.ela.europa.eu. ### The job The Authority is launching a vacancy notice with a view to establishing a reserve list of Temporary Agents for the position of Administrative Assistant. **1. Profile** Reporting to the Head of Sector, Unit or Department, the jobholder will provide administrative, financial and logistical support to one or more organisational entities within ELA. The jobholder will contribute to the timely and compliant implementation of administrative and financial processes, support budget monitoring and procurement and contract-management activities, and act as a liaison with the relevant corporate-support services. **Tasks** The tasks of the Administrative Assistant will include, inter alia: - Providing administrative and organisational support to the unit/sector/department; - Preparing and maintaining administrative files, records, correspondence, briefings and reports; - Managing functional mailboxes and incoming and outgoing correspondence; - Providing administrative support to the organisation of meetings, events and other operational activities, including logistical arrangements and follow-up; - Monitoring deadlines, commitments and administrative workflows, and following up with the relevant colleagues and services; - Maintaining accurate financial, procurement and contract-management records in the relevant corporate systems; - Carrying out the functions of Operational Initiating Agent, where designated and subject to the applicable requirements; - Supporting staff and management with missions, mission procedures and verifications within the Unit; - Performing any other related task in the interest of the service. Qualifications and experience required 2. Eligibility criteria By the closing date for applications to this vacancy notice, candidates must fulfil the requirements below: 2.1. General conditions - Be nationals of a Member State of the European Union or EFTA countries; - enjoy their full rights as citizens¹; - have fulfilled any obligations imposed by national laws concerning military service; - meet the appropriate personal and professional requirements for the duties involved; - be physically fit to perform their duties²; 2.2. Language skills Candidates must have a thorough knowledge of one official language of the European Union and a satisfactory knowledge³ (level B2) of another language of the Union4. As the predominant ¹ Prior to the appointment, the successful candidate will be asked to provide a certificate of good conduct, confirming the absence of any criminal record. ² Before taking up his/her duties, the successful candidate will undergo a medical examination by one of the institutions' medical officers. ³ The self-assessment of the candidate should be done in accordance with the Common European Framework of reference for Languages (CEFR). 4 Candidates must also have a satisfactory knowledge of another official language of the European Union to the extent necessary for the performance of his/her duties. The European Union has 24 official working language of ELA is English, candidates must have an excellent command of spoken and written English5. ### 2.3. Education Candidates must have, at the closing date for applications, a level of education which corresponds to: a) a level of education which corresponds to post-secondary education attested by a diploma6;orb) a level of education which corresponds to secondary education attested by a diploma giving access to post-secondary education and after having obtained the diploma, appropriate full-time professional experience of minimum three (3) years. Candidates must indicate in their applications the official graduation dates for all the diplomas they have obtained. ### 2.4. Professional Experience Candidates must have, at the closing date for applications, professional experience of at least four (4) years (acquired after the education referred to in Section 2.3 Education) in a field relevant to this position. ### 3. Selection criteria **Essential:** - Proven professional experience of at least two years in carrying out tasks similar to those described in Section 1; - Proven experience of at least two years in international and/or multicultural environment; **Advantageous:** - Previous professional experience in working with the EU tools, including mission management systems (e.g. MIPS, ARES, SharePoint). Moreover, the following competencies may be assessed during the selection process: - Driving for results; - Effective Communication; languages: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish. 5 Please note that candidates whose mother tongue is English, as well as candidates whose mother tongue is not an official language of the European Union, will be required to demonstrate, at the assessment phase, their ability to work in a second official language of the European Union, as indicated in their application. 6 Only study titles that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in the said Member States shall be taken into consideration. In case of qualifications issued by authorities outside EU Member States, the proof of recognition of equivalence by the relevant EU Member State authorities must be specifically mentioned in the online application form under 'Additional information'. - Prioritising and Self-Management.; ## The selection process ### 4. How to apply You must apply through the EU CV Online system$^{78}$ via this link:https://ec.europa.eu/dgs/personnel_administration/open_applications/CV_Cand/index.cfm?fuseaction=premierAcces&langue=EN Before applying, you should carefully check whether you meet all the eligibility criteria. Applications must include a motivation letter and a CV, both submitted in English to be considered.Applications not submitted in English will be excluded from the selection procedure. To be able to apply via EU CV Online, you must first create an account or sign in to an existing account. If not done already, you must first fill in the electronic CV. Once the CV is completed, you may choose and apply to the call for expressions of interest of your choice. You are advised to fill outALLrelevant fields of the application. For guidance, please refer to the guidelines for applications to candidates in ELA's website. It is your responsibility to complete your online registration in time. We strongly advise you not to wait until the last few days before applying, since heavy internet traffic or a problem with the internet connection could lead to your online registration being interrupted before you complete it, thereby obliging you to repeat the whole process. After a correct submission of an application, you will receive an automated acknowledgement of receipt of your application to the email account indicated in