Batch Recruitment: Administrative Assistant, Rome, Italy

## Batch Recruitment: Administrative Assistant, Rome, Italy - Organization:UNICEF - United Nations Children's Fund - Office:UNICEF Rome, Italy UNICEFworks in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence. At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling. UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package. Visit our website to learn more about what we do at UNICEF. For every child,the right to a Champion How can you make a difference As an Administrative Assistant, you will play a vital role in enabling the effective delivery of UNICEF’s work by providing high-quality administrative, coordination, and operational support to your assigned team. You will help ensure the smooth day-to-day functioning of the office through effective planning, organisation, follow-up, and stakeholder coordination, contributing to efficient operations and helping colleagues focus on achieving results for children. This is a batch recruitment for eleven (11) Administrative Assistant positions to support the different teams within PFP: BRIDGE & PASS (1 Position), Child Rights Advocacy and Governance (1 Position) , Corporate Partnerships (1 Position) , Country Office Development and Support & AMI (1 Position), Deputy Director Operations & Finance (1 Position), Deputy Director PSFP (1 Position), Global Philanthropy (1 Position), Humanitarian Funding (1 Position), Individual Giving (1 Position), Private Sector Communication and Engagement (2 Positions) Under the supervision of the respective hiring managers, each Administrative Assistant will provide administrative, coordination and operational support to ensure the smooth day-to-day functioning of the assigned team and timely follow-up on actions.  Whilst all positions share the same job description, the operational context and specific focus vary by team as outlined below: Administrative Assistant, BRIDGE & PASS The BRIDGE team supports both private and public sector divisions within UNICEF, bridging the divide between fundraising and partnerships and UNICEF’s programmes and operations. - Operational support to the Programme Masterclass, the flagship training programme hosted around the globe The PASS team is the central and single port of call across the whole organization (CO/RO/HQ & NatComs) for research and due diligence screening of UNICEF private sector prospects and partners, with a role also in capacity building, policy development and inter-agency liaison on UN system wide due diligence and private sector partnership approaches. - Support the coordination, tracking and record management of due diligence-related processes, ensuring accurate documentation, timely follow-up and compliance with established procedures and systems. - Provide administrative and workflow support during periods of increased operational demand, helping to maintain efficient case management and business continuity. - Manage a number of specific and complex contracts which are at inter-agency level for the procurement of specialized due diligence research service providers, where is expertise is particularly valuable in terms of the yearly renewal and price negotiations for these contracts. Administrative Assistants, Child Rights Advocacy & Governance Within the National Committee Relations Section, the Child Rights Advocacy unit is in charge of supporting national committees in their advocacy work. The role involves engaging with Advocacy Directors and staff in National Committees, as well as with other key divisions in HQ that are critical for this work (ie DGCA, GPD, PPR). The Governance unit plays a central role in developing and implementing a shared non-profit governance framework across National Committees, provides strategic and technical governance and child safeguarding support to National Committees, offers expertise on Cooperation Agreement matters, monitors compliance and supports risk and crisis management within the UNICEF-National Committee partnership. Under the supervision of Chief Advocacy, the incumbent will contribute to ensuring efficient administrative support to the units, leading on the logistical organization of key stakeholder meetings and supporting information management processes. The role will also support the development and management of knowledge products and materials, including editing, formatting and layout of content, and contribute to effective knowledge management and information sharing across the team. Administrative Assistant, Corporate Partnerships UNICEF’s Corporate Partnerships team mobilizes financial and non-financial support from companies and corporate foundations to advance UNICEF’s mission for children worldwide. The team develops and manages strategic partnerships with leading companies, supporting fundraising, advocacy, innovation, employee engagement, and shared value initiatives across global markets. Under the supervision of the Chief of Corporate Partnerships, the incumbent will provide a broad range of administrative, coordination, and operational support to facilitate the effective functioning of the team and the management of complex corporate partnership portfolios. Specifically, the incumbent will support the Chief and team members in coordinating internal and external meetings, managing calendars and travel arrangements, tracking partnership-related actions and approvals, preparing documentation and presentations, supporting budget and procurement processes, maintaining records and filing systems, and facilitating communication with our large Corporate partnerships ecosystem, including UNICEF colleagues, National Committees, Country Offices, and corporate partners. The role requires strong organizational and coordination skills, attention to detail, discretion and experience supporting senior managers in a fast-paced international environment. Familiarity with partnership management, fundraising, CRM systems or corporate engagement processes. Administrative Assistant, CODAS & AMI Country Office Development and Support (CODAS) is the focal point for fundraising support to Country Offices across the UNICEF ecosystem. The team is accountable for key planning tools and processes, including financial planning and the allocation of investments to support the development and growth of Country Office fundraising. Audience and Market Insights (AMI) and Strategic Marketing provide the research, insights and strategic direction that help UNICEF better understand audiences and markets. The team leads key studies and knowledge products, supports audience-centred marketing approaches, and turns evidence into practical recommendations that strengthen marketing and fundraising effectiveness. The incumbent will provide administrative, coordination and operational support to the Country Office Development and Support and Audience and Market Insights teams, in line with the generic functions of the Administrative Assistant job profile. Administrative Assistant, Deputy Director Operations and Finance (O&F) The Deputy Director, Operations and Finance (O&F) office is accountable for the management of the oversight framework for private sector activities with responsibilities that include risk management, management of oversight activities, coordinating planning and results across the O&F Section, ensuring O&F plans are risk informed, with an aim for continuous improvement, changes are managed and results are monitored. Under the supervision of the