Lead Grants Administration Consultant, Bishkek, Kyrgyzstan

## Lead Grants Administration Consultant, Bishkek, Kyrgyzstan - Organization:IOM - International Organization for Migration - Office:IOM Bishkek, Kyrgyzstan Note: This is a local consultancy opportunity; therefore, only nationals of the Kyrgyz Republic or individuals with legal residency in Kyrgyzstan are eligible to apply. Position Title:Lead Grants Administration ConsultantDuty Station:Bishkek, with regular coordination with field-based consultants in Osh, Jalal-Abad, and Batken oblasts; travel to project locations as required.Type of Appointment:Consultancy, Category B, deliverables basedDuration of Consultancy:1 November 2026 - 28 February 2027 (four months)Closing Date:05 October 2026, 11:59 PM Bishkek time Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move. IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM's workplace culture at IOM workplace culture | International Organization for Migration. Project Context and Scope The International Organization for Migration (IOM), in cooperation with relevant government counterparts in Kyrgyzstan, is implementing the Central Asia Safe Migration project, funded by the UK Government. The project supports safe migration to the UK Seasonal Worker Scheme and the sustainable reintegration of returning migrants. Under the reintegration component, IOM implements the1+1 Matching Grants Programme, which supports returning migrants and their families in investing their savings and remittances in sustainable livelihood opportunities. Under the mechanism, IOM co-finances eligible business investments of selected beneficiaries. Previous rounds supported businesses in agriculture, food production, manufacturing, and services. In the current phase, up to23 grant recipientswill be supported across theOsh, Jalal-Abad, and Batken oblasts.Following the selection of beneficiaries and the approval of their business plans, IOM will procure approved goods and services directly from vendors in accordance with IOM procedures. The Consultant will support assigned beneficiaries throughout this process, from vendor identification and documentation collection to procurement, delivery and verification.The Consultant will work under the coordination of the Lead Grants Administration Consultant and in close cooperation with the IOM Project Team and RMU. Organizational Department / Unit to which the Consultant is contributing Mobility Pathways Unit, “Safe Migration Central Asia” project, LM0667. Nature of the consultancy:Category B / delivery-based consultancy The International Organization for Migration (IOM) is seeking a Lead Grants Administration Consultant to coordinate and supervise a team of Local Grant Administration Consultants supporting the implementation of the 1+1 Matching Grants Programme in Kyrgyzstan under the Safe Migration Central Asia project. The team will support selected grantees in the administration of their approved grants, including the identifying potential vendors, preparing necessary documentation, collecting vendor information, and submitting all required documents in full compliance with IOM's procurement and financial procedures. Payments for equipment and goods specified in each grantee's business plan will be made directly by IOM to the vendors. The Lead Consultant will ensure timely coordination, review, and consolidation of procurement and grant administration documentation, and support compliance with IOM procurement and financial procedures as well as collection of all necessary reporting documents. The Lead Grants Administration Consultant will be based in Bishkek and will work closely with the three Local Grants Administration Consultants assigned to Osh, Jalal-Abad and Batken oblasts, as well as with IOM's National Project Team and Resource Management Unit (RMU). The Consultant will operate under the overall supervision of the IOM Head of Office. The Consultant will not be involved in the selection of grant recipients or in the assessment of their business ideas or business plans. Category B Consultants: Tangible and measurable outputs of the work assignment The Lead Grants Administration Consultant shall coordinate and oversee the work of the three Local Grants Administration Consultants and ensure the timely and complete administration of assigned grants in accordance with IOM procurement and financial requirements. The Consultant will perform the following tasks:1. Coordination and Supervision of Local Consultantsa. Coordinate and supervise the work of three Local Grants Administration Consultants assigned to Osh, Jalal-Abad, and Batken oblasts. b. Guide Local Consultants on procurement documentation, vendor engagement, beneficiary communication, and delivery verification. c. Maintain regular communication with Local Consultants and monitor the status of assigned grants and outstanding actions. 2. Vendor Documentation Collection and Reviewa. Oversee the collection and initial review of required vendor documentation by Local Grants Administration Consultants. - Signed Vendor Information Sheet (VIS); - Certificate of Registration / Private Entrepreneur (PE) Certificate; - Copy of ID, where applicable; - Signed UN Code of Conduct (CoC); - Bank account details with official bank stamp; and - Signed Declaration of Conformity. b. Review documentation submitted by Local Consultants for completeness and accuracy and request corrections or additional information where required. c. Ensure that complete documentation packages are submitted to the relevant IOM teams for further processing. d. Maintain an organized record of vendor documentation and follow up on outstanding documents.3. Procurement and Payment Documentationa. Oversee the collection and submission of required procurement and payment documentation, including Electronic Invoices (???), E-waybills (????) for goods, and Acts of Acceptance for services between IOM and vendors. b. Coordinate with IOM RMU and the Project Team to ensure timely processing of complete documentation for procurement processing. c. Ensure that no advance payments are requested or processed. Payments will only be made after delivery of all goods and/or completion of services, in line with IOM's policies. d. Follow up on outstanding documentation and procurement-related issues and promptly escalate delays or bottlenecks to the relevant IOM focal points. e. Maintain an overall tracker of procurement cases across the three oblasts.4. Grant Documentation and Compliancea. Review documentation submitted by Local Grants Administration Consultants to ensure completeness, accuracy, and consistency with IOM procurement and financial procedures. b. Submit verified payment packages to the IOM Project Assistant for processing. Ensure that grant and procurement documentation is properly organized and maintained for programme monitoring, reporting and audit purposes.5. Verification of 50% Personal Contribution by Granteesa. Oversee the collection and verification of supporting documentation confirming the 50% personal contribution of grantees, financial or in-kind, as stipulated in the grant agreement. b. Review Asset Inventory Forms and supporting documentation prepared by Local G