Administrative Assistant, Nairobi

## Administrative Assistant, Nairobi - Organization:UNV - United Nations Volunteers - Office:UNV Nairobi, Kenya Description of assignment title:Administrative Assistant Assignment country:Kenya Duty stations:Nairobi Work location:On UN premises Expected start date:11/01/2026 Duration:12 months(with possibility of extension)Long-term benefits and allowances Sustainable Development Goal:17. Partnerships for the goals Host entity:United Nations Office at Nairobi Volunteer category:Specialist UCoS from Apr2026 Work schedule:Full-time Number of Assignments:1 Mission and objectives: - The United Nations Office at Nairobi, the UN headquarters in Africa, was established by the General Assembly in 1996. The office is headed by a Director-General, at the Under-Secretary-General level, serves as the representative office of the Secretary-General in Nairobi and performs representation and liaison functions with permanent missions, the host-country and other Governments, and intergovernmental and non-governmental organizations in Nairobi, as well as other organizations of the United Nations system in Kenya. - The United Nations Office at Nairobi (UNON) is the only UN headquarter office in Africa and the global south and serves as the representative office of the UN Secretary-General in Kenya. UNON provides administrative and other support services to the UN Environment Programme (UNEP), the UN Resident Coordination System (RCS) and the UN Human Settlements Programme (UN-HABITAT) globally in 166 countries. UNON also provides joint and common services to other organizations of the UN System in Kenya. Home to diverse fauna and flora in a rich environmental ecosystem, UNON sits on 140-acres of land, the largest of any UN compound in the world. - This UN Volunteer is in Director General’s Office, United Nations Office at Nairobi’s Office. This UN Volunteer will serve in the Office of the Director-General of the United Nations Office at Nairobi (UNON).The Office of the Director-General operates in a highly international and multicultural environment, engaging regularly with Member States, diplomatic missions, senior United Nations officials and other international partners. - Under the direct supervision of Chief of Staff at the Director General’s Office, United Nations Office at Nairobi’s Office, the volunteer will perform the following duties: - • Assists the Chief of Staff in the day-to-day management of priorities and activities, providing administrative, coordination, operational, and substantive support. - • Conducts research and prepares background notes, briefing materials, talking points, presentations, correspondence, meeting summaries, and reports on a range of institutional, administrative, operational, and strategic issues. - • Monitors and follows up on decisions, directives, and action points issued by the Chief of Staff, liaising with relevant departments, offices, and stakeholders to ensure timely implementation and reporting. - • Supports the coordination of information flows to and from the Chief of Staff, ensuring that requests, correspondence, and assignments are tracked, monitored, and actioned appropriately. - • Assists in the preparation and coordination of meetings, including drafting agendas, preparing briefing materials, recording key outcomes, and monitoring follow-up actions. - • Maintains regular communication with internal and external interlocutors and serves as a focal point for coordination on issues requiring the attention of the Chief of Staff. - • Supports administrative and organizational processes, including monitoring deadlines, maintaining tracking systems, and contributing to the efficient management of workflows and priorities. - • Assists in the preparation of official correspondence, speeches, remarks, statements, and other communications on behalf of the Chief of Staff, as required. - • Represents the Chief of Staff at meetings, working groups, and conferences, as appropriate, and prepares summaries and recommendations for follow-up action. - • Performs other duties as required in support of the Chief of Staff. - Candidate must be a national, legal resident or hold refugee status in the country of assignment. Assignment requirements - English, Level: Fluent, Required Required education level: - Bachelor's degree in business administration, International Relations or related fields is an asset. Competencies and values: - • Adaptability and flexibility - • Judgement and decision-making - • Planning and organising Skills and experience: - • At least 3 years of progressively responsible experience in administration, public administration, logistic support services. - • Experience in assisting senior management in the day-to-day management of priorities and activities, providing administrative, coordination, operational, and substantive support as required. - • Experience in the usage of computers and office software packages (Online ERP, MS Office applications etc.) is required. - • Experience working with the United Nations, other international organizations, diplomatic missions or comparable multicultural institutions is desirable. - • Experience supporting senior management in an international and/or culturally diverse working environment would be an asset. Area(s) of expertise: