IP Senior Administrative and Financial Associate

## Job Description Introduction Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move. IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture atIOM workplace culture | International Organization for Migration Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy,internal and internal-equivalent candidatesare considered as first-tier candidates. Organizational Context and Scope TO COPY-PASTE FROM POSTING DESCRIPTION ## Responsibilities 1. Support the systems and processes review for implementing partners (IP) , budget review,financial review, risk mitigation procedures and other IP procedures. 2. Evaluate IP Standard Operating Procedures (SOPs), IP Capacity Assessment,and IPPerformanceScorecard and other tools, and propose measures to enhancetools andprocedures, and streamline processes with the objective of improving IP financial and fiduciaryaccountability. 3. Support the development of benchmark costs for IP staff and office costs as to be used asreferenceforIPbudgetreviews. 4. Support initiatives and recommendations to strengthen the IP unit and to build staff capacity,includingprovidingtrainingandguidancetootherstaffmembers. 5. Suggest and recommend tools, generate data analytics, and propose service standard levelof IP sub-unit, and collaborate to enhance IOM Pakistan Portal modules relevant to IP engagements. 6. Provide support in mentoring IPs with respect tosystems and processes in ordertostrengthenaccountabilityandtransparency. 7. Support in conducting IP Capacity Assessment (CA) and prepare report stating the IP risk levelandidentifyareasforimprovement.IPFinancial/ProcurementProceduresandReview 8. Review IP budget proposals, ensuring reasonableness of budget line items and unit costs, reflecting prevailing market rates and determining justifiable level of effort to the projects. 9. Support in preparing Work Program for IP financial review and determineextent of substantivetestingproceduresbasedonresultsofIPCA. 10. Ensurethat IPs conduct all procurement transactions in accordance with IOM procurementrulesandregulationsaswellaswiththemission'sprocurement permanentinstructions. 11. Mentor and monitor the procurement process of IPsongiven threshold by observing IPtenderprocedures, verification of suppliers and conducting the required spot check. 12. ConductqualitycontrolcheckofallIP-relatedfilesandRequestforPayments. 13. Conduct assurance procedures for transactions that have a material impact on the financialreports. 14. Attend housekeeping matters in terms of open engagements and provide periodic updates onopenitemsintheIOMaccountingsystem. 15. MaintainasoundfilingsystemofallIP-relatedfilesfrombeginningtoclosureofengagement. 16. ProvideadhoctranslationofdocumentsfromUrdutoEnglish. 17. Performsuchotherdutiesas may beassigned. ## Qualifications Required Qualifications and Experience Education - University degree in Accounting,Business Administration or a related field from an accreditedacademic institution, with four years of relevant professional experience; orCompleted High school degree from an accredited academic institution, with six years of relevant professionalexperience;ProfessionalcertificationasCharteredAccountantorcertifiedpublicaccountantisanadvantage. Accredited Universities are those listed in theUNESCO World Higher Education Database. Experience - Experienceinfinanceandaccounting;and, - Experience inprojectfinancereportingandknowledgeinconductingauditorIPreview. Skills - KnowledgeofUNaccountingsystemsandproceduresandERPsystemsisadistinctadvantage. - Proven ability to prepare clear andconcise reports andto analyze and interpret sourceinformationanddata. - Highlevelofcomputerliteracyisrequired. - ExcellentknowledgeofExcel,andgoodknowledgeofotherMSOfficeproducts Languages All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish). For this position, TO COPY-PASTE FROM POSTING DESCRIPTION Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at thislink. Competencies will be assessed during the selection process. Values- all IOM staff members must abide by and demonstrate these five values: - Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. - Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. - Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. - Courage: Demonstrates willingness to take a stand on issues of importance. - Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies– behavioural indicators Level 2 - Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. - Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. - Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. - Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. - Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competencies– behavioural indicators Level 2, if with direct reports - Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential. - Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. - Building Trust: Promotes shared values and creates an atmosphere of trust and honesty. - Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction. - Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes Please refer to thislinkfor guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requiremen