Manager, Governance, Geneva, Switzerland

## Manager, Governance, Geneva, Switzerland - Organization:GAVI Alliance - Office:GAVI Alliance, Geneva Job Title:Manager, Governance Reporting to:Director / Head, Governance Job Description:Position title:Manager, Governance - Board and Committee Documentation: Lead the preparation, quality assurance and finalisation of papers, minutes, presentations and official correspondence, ensuring accuracy, clarity and compliance with governance standards. - Governance Meeting Coordination: Coordinate end to end Board and Committee meeting cycles, managing timelines, approval steps, review sequences and distribution of materials for smooth and compliant delivery. - Governance Records and Documentation Management: Draft and maintain high quality minutes, manage decision records and archives, and ensure audit ready document control and versioning across governance information. - Constituency and Stakeholder Liaison: Serve as a primary contact for constituencies and senior stakeholders, handling enquiries, maintaining information flows, and supporting effective engagement across partners and Secretariat teams. - Operational and Administrative Governance Processes: Manage procurement, contracting and vendor workflows for governance activities, ensuring compliance with internal systems and accurate data capture in platforms such as SAP, Salesforce and equivalent - Governance Improvement and Advisory Support: Deliver governance improvement initiatives, digitalisation and process optimisation projects, and provide guidance to Secretariat staff to ensure consistent application of governance standards. - Typically 5 - 7 years managing full Board/Committee cycles, including governance ready papers, high quality minutes, and review/approval coordination. - Experience coordinating governance processes in international settings, managing enquiries, consolidating inputs, and handling sensitive communications. - Experience with institutional procedures and systems, including document control, versioning, procurement/contracting, and platforms such as SAP, Salesforce (or similar), preferred. - Experience supporting governance meetings, coordinating cross-team inputs under deadlines, and applying project management to track timelines and anticipate dependencies; exposure to governance improvement initiatives is an advantage. - University degree in social sciences, business, economics or similar - Corporate governance training and / or certification strongly preferred: - Governance Process & Workflow Management (Advanced): Ability to manage governance workflows, coordinate approval cycles, track timelines, and ensure alignment with Board and Committee standards. - Documentation Management (Advanced): Skilled in capturing and synthesising complex, sensitive discussions into accurate minutes and governance-ready documents. - Stakeholder Coordination & Communication (Advanced): Ability to manage diverse stakeholders, maintain accurate information flows, and produce clear, concise written and verbal communications (including Board-level correspondence). - Data & Information Management (Strong): Competence in document control, versioning, archiving, and data integrity, using systems such as SAP, Zycus, Salesforce or similar. - Operational Compliance & Administrative Execution (Advanced): Ability to manage procurement, contracting, and administrative processes in line with internal policies and governance requirements. - Written and spoken fluency in English required. - Politically aware & discreet:Navigates complex, multicultural environments with strong stakeholder awareness, sound judgment, and a high level of confidentiality and discretion. - Clear & effective communicator:Communicates complex information with clarity, adapts messaging to diverse audiences, and ensures timely, transparent communication. - Collaborative & low-ego mindset:Builds strong relationships, works seamlessly across teams, and adopts a hands-on approach with a focus on collective outcomes over hierarchy. - Reliable execution & accountability:Takes ownership to ensure governance processes move forward, manages multiple priorities with strong attention to detail, and follows through consistently. - Agile & resilient under pressure:Adapts to changing priorities and organisational contexts, operates effectively in high-pressure environments, and remains solutions-oriented during periods of change.