Budget and Administrative Assistant, Entebbe, Uganda

## Budget and Administrative Assistant, Entebbe, Uganda - Organization:MONUSCO - United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo Description of assignment title:Budget and Administrative Assistant Assignment country:Democratic Republic of the Congo Duty stations:Entebbe Work location:On UN premises Expected start date:11/01/2026 Expected end date:06/30/2027Long-term benefits and allowances Sustainable Development Goal:16. Peace, justice and strong institutions Volunteer category:Specialist UCoS from Apr2026 Work schedule:Full-time Number of Assignments:1 Mission and objectives: - MONUSCO/MONUC was established in 1999 under the auspices of the UN Department of Peacekeeping Operations (DPKO). SCR 2277 (2016) requests MONUSCO to support efforts of the Government of DRC towards the protection of civilians, through a comprehensive approach involving all components of MONUSCO, including through reduction of the threat posed by Congolese and foreign armed groups and of violence against civilians, including sexual and gender-based violence and violence against children to a level that can be effectively managed by the Congolese justice and security institutions; and to support Stabilization through the establishment of functional, professional, and accountable state institutions, including security and judicial institutions. The project aims at a better understanding of the most serious violations of human rights law and international humanitarian law in DRC and supports the leadership of the Mission through informed policy and decision making on future vetting of security forces through risk assessment and mitigation, joint planning for MONUSCO operations, as well as advocacy efforts. - Assignment is in family duty station (Entebbe). - Until 30 June 2027, with possible 12-months extension, depending on renewal of mandate - Under the direct supervision of Chief Life Support Section, the UN Volunteer will undertake the following tasks: - - Assist in the preparation, revision, and monitoring of office and project budgets, ensuring accuracy and compliance with organizational guidelines. - - Maintain accurate and up-to-date records of budget allocations, commitments, obligations, expenditures, and available balances. - - Monitor budget implementation and promptly identify, analyze, and report significant variances between approved budgets and actual expenditures. - - Support the monitoring of financial resources to ensure expenditure remains aligned with approved work plans and budgets. - - Assist in preparing budget utilization reports, expenditure statements, financial summaries, and periodic budget monitoring reports. - - Facilitate budget revisions, reallocations, and adjustments as required, in coordination with relevant stakeholders. - - Track commitments and obligations and follow up on outstanding financial transactions to ensure timely resolution. - - Maintain well-organized electronic and physical financial and budget files, in line with established document management procedures. - - Support the preparation and provision of financial information for internal reviews, audits, donor reports, and management meetings. - - Respond to various queries received during the budget preparation and performance reporting periods from Budget Section, OPPBD, 5th Committee and other various legislative bodies. - - Liaise with colleagues in Finance, Programme, Procurement, Human Resources, and Operations on budget and financial matters, ensuring effective communication and coordination. - - Perform other budget and financial management duties as assigned by the supervisor. Required experience:3 years Nationality:Candidate must be a national, legal resident or hold refugee status in the country of assignment. Assignment requirements - English, Level: Fluent, Required Required education level: - Bachelor's degree in accounting, finance, economics, business administration, financial management or related field is desirable. Competencies and values: - Planning and Organizing - Respect for Diversity Skills and experience: - - At least three years of progressively responsible working experience in administration, budget, accounting, finance, or other related areas is desirable. - - Experience in handling financial reporting and analysis is desirable. - - Experience in cost management, budget preparation, financial monitoring and budget performance reporting. - - Good knowledge of any of the following SAP modules, financial accounting and reporting, and funds management is an advantage. - - Proficient in various MS office applications (Excel, Word, PowerPoint) and the ability to generate ad hoc electronic documents, spreadsheets and databases. - - Experience in the UN agency, UN peacekeeping or other field operations is desirable. Area(s) of expertise: - Administration, Finance, accounting, Emergency preparedness, crisis response