Secretary of the Board and Chief (Temporary), Vienna, Austria

## Secretary of the Board and Chief (Temporary), Vienna, Austria - Organization:UNODC - Office on Drugs and Crime Organizational Setting and Reporting This position is located in the Secretariat to the International Narcotics Control Board (SINCB), Division for Treaty Affairs (DTA) of the United Nations Office on Drugs and Crime (UNODC). The Secretary of the INCB and the Chief of INCB Secretariat reports substantively to the Board of INCB and administratively to the Director, DTA. For more information on INCB visit www.incb.org; for more information on UNODC visit www.unodc.org Within delegated authority and within the parameters of the Board’s mandates pursuant to the three international drug conventions, the Secretary of INCB will be responsible for the following specific duties: - Provide support to the INCB in the development of activities to carry out its mandate under the international drug control treaties. - Implement decisions of the Board and coordinate their execution, act on behalf of the Board between its sessions. - Carry out negotiations on behalf of the Board and develop and maintain relations between the Board and Governments. - Initiate appropriate diplomatic actions to facilitate effective national action to attain the aims of the international drug control treaties and identify and recommend remedial measures to Governments. - Advise Governments on technical questions of treaty implementation and evaluate their compliance with those treaty obligations. - Participate on behalf of the Board in international, regional and national meetings and provide programmatic/substantive expertise on international and national drug control issues, hold substantive discussions with Government officials and international/regional organizations, represent the Board in these events. - Formulate and implement, as Chief of the INCB Secretariat, the substantive work programme of the Secretariat under his/her supervision. Oversee the management of activities undertaken by the Secretariat, ensure that programmed activities are carried out in a timely fashion and co-ordinate work in the different areas both within the Division and Secretariat, and with other organizations of the United Nations System, as appropriate. - Lead, supervise and carry out the work programme of the Secretariat under his/her responsibility. provide programmatic/substantive reviews of the drafts prepared by others. - Co-ordinate and oversee the preparation of reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions, Committee for Programme Coordination, Economic and Social Council, the General Assembly and other policy-making organs, as appropriate. - Report to intergovernmental bodies on budget/programme performance or on programmatic/ substantive issues, as appropriate, particularly those presented in biannual and/or annual reports. - Ensure that the outputs produced by the Secretariat maintain high-quality standards; that reports are clear, objective and based on comprehensive data. Ensure that all outputs produced by the Sections under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates. - Lead team members efforts to collect and analyze data and provide insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting. Ensure that everyone can discover, access, integrate and share the data they need. - Assist in preparing the work programme of the Secretariat, determining priorities, and allocating resources for the completion of outputs and their timely delivery. - Undertake or oversee the programmatic/administrative tasks necessary for the functioning of the Secretariat, including preparation of budgets, reporting on budget/programme performance, evaluation of staff performance (e-Performance), interviews of candidates for job openings, evaluation of candidates and preparation of inputs for results-based budgeting. - Recruit staff taking due account of geographical balance. - Manage, guide, develop and train staff under his/her supervision. - Foster teamwork and communication among staff in the Secretariat and across organizational boundaries. - Lead and supervise the organization of meetings, seminars, etc. on substantive-related issues. Manage the substantive preparation and organization of such meetings or seminars. - Participate in international, regional or national meetings and provide programmatic/substantive expertise on an issue, or hold programmatic/substantive and organizational discussions with representatives of other institutions. - Represent the Secretariat at international, regional or national meetings. Competencies: Professionalism: Expert knowledge or/and cognate experience in national and international control of drugs and chemicals and in the implementation of the international drug control treaties; proven ability to produce reports and papers; ability to review and edit work of others; ability to negotiate with a wide range of individuals from different cultural environments; ability to analyze and interpret data in support of decision-making and convey resulting information to management. Ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning & Organizing: Proven ability to plan and organize work, requiring an in-depth understanding of its strategic direction and ability to carry out work in line with guidance received by a supervisory body. Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation: Ability to identify clients' needs and propose appropriate solutions as well as establish and maintain effective relationships with outside collaborators and other contacts, including members of the INCB and representatives of member states and the public. Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Managerial Competencies Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly. Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making