Knowledge Management Officer (Law Library), Kingston, Jamaica

## Knowledge Management Officer (Law Library), Kingston, Jamaica - Organization:ISA - International Seabed Authority - Office:ISA HQ Kingston Organizational Setting and Reporting This position is based in the Office of Legal Affairs (OLA) of the International Seabed Authority in Kingston, Jamaica. The International Seabed Authority (ISA) is an international organization established under the United Nations Convention on the Law of the Sea (UNCLOS) and the 1994 Agreement relating to the Implementation of Part XI of the United Nations Convention on the Law of the Sea. The ISA is the organization through which States Parties to UNCLOS shall, in accordance with the regime for the seabed and ocean floor and subsoil thereof beyond the limits of national jurisdiction (the Area) established in Part XI and the 1994 Agreement, organize and control activities in the Area, particularly with a view to administering the resources of the Area. The Knowledge Management Officer (KMO) serves as the primary custodian of the organization’s legal memory. This role bridges the gap between traditional librarianship and modern digital knowledge management, ensuring that international legal instruments, jurisprudence, internal legal opinions, and institutional records are preserved, searchable, and accessible to legal officers and Member States. Unlike general information roles, this post is a law-focused knowledge management role situated within OLA. It is designed to support the Secretariat’s legal work, including regulatory development, compliance, and internal governance, by providing high-level research and maintaining the institutional archive of legal decisions. Under the overall guidance and direct supervision of the Director/Legal Counsel and within delegated authority, the Knowledge Management Officer (Law Library) will be responsible for the following duties: A. Law Library & Content Management - Specialized Law Library Oversight: Manage the acquisition, organization, and digital archiving of legal materials, including access to specialized law databases (directly or through cooperation agreements) - Legal Taxonomy: Develop and keep up-to-date terminology, taxonomies, and indexing systems specifically for legal documentation, such as UNCLOS and the 1994 Agreement. - Standardization: Develops and maintains common formats and metadata schemes for the internal (including through Library’s) online information services to standardize the capture, storage, search and retrieval of content. - Prepares results-based work plans and budgets for the library and the archive, including knowledge management activities. - Coordinates the creation, organization, management and preservation of digital and audio archival records in line with the ISA / UN requirements and standards and facilitates their accessibility for internal and external use including audio records of meetings in accordance with the Rules of Procedure of the organs of the Authority. - Archival Preservation: Coordinate the preservation of the Authority’s historical legal documents, including the records of the PrepCom and UNCLOS III. B. Legal Knowledge Strategy & Records - KM Plan Implementation: Develop and facilitate a knowledge management plan tailored to the legal department, including conducting knowledge audits to identify gaps in institutional memory. - Policy Coordination: Prepare and implement Standard Operating Procedures (SOPs) for managing internal electronic records and legal work outputs. - Retention & Disposition: Oversee the management of records transfer and retention schedules in line with ISA/UN requirements. C. Legal Research, Investigation & Retrieval - Specialized Investigation: Act as the lead focal point for the legal team to search, retrieve, and synthesize international instruments, national legislation, case law, decisions of the Assembly and Council, doctrine, and other relevant sources. - Mandate Verification: Conduct targeted investigations to verify institutional precedents and specific mandates - Legal Support: Provide research memoranda and compilations of legal authorities to support the drafting of Secretary-General reports, regulatory frameworks, and policy notes. - Jurisprudence Management: Maintain searchable collections of international jurisprudence (e.g., ITLOS, ICJ) and treaty texts relevant to the Law of the Sea. D. Coordination & Training - Internal Training: Provide specialized training to Secretariat staff and stakeholders on legal research methods and the use of the Law Library’s digital platforms. - Inter-Agency Collaboration: Liaise with other international law libraries and UN agencies to facilitate resource sharing and stay abreast of emerging legal research technologies. - Scientific Coordination: Coordinate with the assistant librarian to ensure a clear delineation between legal and scientific materials, providing cross-indexing where necessary. - Professionalism: Coordinates the knowledge and information management systems and services at the Authority to support mandate implementation. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. - Technological Awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology. - Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits inputs by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions many not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. An Advanced University Degree (Master’s) in Law (LL.B. or LL.M.), Library and Information Studies, Library Science, or a related field is required. A first-level university degree, combined with an additional two (2) years of relevant qualifying experience, may be accepted in lieu of the advanced university degree. Job - Specific Qualification - Minimum of five (5) years of progressive professional experience in an international organization, government, law firm or legal office, library or knowledge management environment or comparable setting with responsibilities in one or more of the following areas: knowledge or information management, modern library services, digital records management, and complex legal research, or related fields, is required. - Legal and Institutional Expertise: Experience in legal and/or policy research, including within an international organization, government legal department, law firm, legal office, law library or comparable multilateral setting is desirable. - Multilateral Coordination: Experience supporting intergovernmental or multilateral processes, including coordination, preparation of analytical or briefing materials, and/or follow up to negotiations or intersessional work, is desirable. - Technical Skills: Experience in managing metadata, taxonomies, and classification schemes, particularly for legal materials is desirable. - Systems Experience: Proficiency in digital library systems, or knowledge management systems, web-based collaborative platforms, and/or digital records preservation systems is desirable. - Content Management: Experience in developing content management standards, procedures, and guidelines is desirable. English and French are the workin