Protocol & Editorial Analyst, Office of the Executive Director (OED), New York, P-1, New York, United States

## Protocol & Editorial Analyst, Office of the Executive Director (OED), New York, P-1, New York, United States - Organization:UNFPA - United Nations Population Fund - Office:UNFPA New York Protocol & Editorial Analyst, Office of the Executive Director (OED), New York, P-1 New York, United States - Posting Date 09/08/2026, 05:46 PM - Apply Before 09/11/2026, 03:59 AM - Job Schedule Full time - Locations New York, United States - Vacancy Type Fixed Term - Rotational/Non Rotational Non-Rotational - Contract Duration 1 Year with Possibility for extension - Education & Work Experience Master's Degree - Other Criteria Minimum one year of relevant professional experience required. - Required Languages English and French. - Vacancy Timeline 2 Weeks The Office of the Executive Director (OED) provides strategic direction, executive support and oversight to enable the Executive Director to lead UNFPA in delivering on its mandate and Strategic Plan. Within OED, the Strategic Leadership Communications Unit supports the Executive Director's political positioning, visibility and external engagement, ensuring that all official communications and high-level interactions are politically informed, visible, protocol-compliant and executed to the highest professional standard. The Protocol and Editorial Analyst is located in the Strategic Leadership Communications Unit and works under the direct supervision of the Chief of the Unit. The Analyst works in close collaboration with the Executive Director's front office and executive assistants and correspondence focal points across headquarters divisions and regional offices. How you can make a difference: UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization's response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies. In a world where fundamental human rights are at risk, we need principled and ethical staff who embody these international norms and standards and will defend them courageously and with full conviction. UNFPA is seeking candidates who transform, inspire, and deliver high-impact sustained results, ensuring effective external relations, communications, partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results. The Protocol and Editorial Analyst is the custodian of the Executive Director's official correspondence. The Analyst manages the full life cycle of letters and official communications issued in the name of, or addressed to, the Executive Director - from drafting or editing and processing drafts received from business units processing, clearance, dispatch, filing and archiving - ensuring accuracy, consistency of voice, protocol compliance and full traceability. Working in English and French, the Analyst ensures that the Executive Director's correspondence with Heads of State and Government, ministers, Permanent Representatives and other high-level interlocutors meets exacting diplomatic and editorial standards, and that the Office's records constitute a reliable, well-organized institutional memory. You would be responsible for: A. Drafting and editing of official correspondence - Processes and edits letter drafts received from Business Unites and edits outgoing correspondence and official communications for accuracy, clarity, tone, grammar, consistency and adherence to UN editorial standards, in English and French; - Verify protocol elements of all correspondence - correct titles, honorifics, forms of address, salutations, complimentary closings and orders of precedence - in consultation with the Protocol and Strategic Engagements Specialist; - Prepare and quality-check notes verbales and other diplomatic communications in line with standard diplomatic practice; - Maintain and update correspondence templates, standard formulations and the Office's style and correspondence guide, including bilingual and trilingual model texts. B. Correspondence processing and workflow management - Coordinate the preparation of draft replies with contributing business units, consolidate inputs, and manage the internal clearance and signature process through to dispatch; - Monitor response deadlines and pending items, maintain the correspondence log and tracking system, and provide regular status reports to the supervisor and the Executive Director's front office; - Ensure quality control of the final production of letters, including formatting, letterhead standards, enclosures, and accuracy of addresses and delivery channels. C. Protocol and general support D. Filing, archiving and records management - Archive concluded correspondence files systematically, ensuring appropriate classification, confidentiality handling and version control; - Maintain and update contact records and address databases of high-level interlocutors used for correspondence purposes, ensuring accuracy of names, titles and forms of address; - Retrieve precedents and background correspondence to inform new drafts, and build institutional memory on recurring correspondence types; - Contribute to the digitization and continuous improvement of correspondence and records management workflows, including through corporate platforms and digital tools. E.Carry out any other duties as may be required by the supervisor or the Chief of the Unit. Qualifications and Experience: Knowledge and Experience: - Outstanding drafting, editing and proofreading skills, with meticulous attention to detail; - Familiarity with diplomatic correspondence conventions, forms of address and protocol standards, or demonstrated ability to acquire them rapidly; - Sound judgement, discretion and ability to handle confidential and sensitive material; - Strong organizational skills and demonstrated ability to manage high volumes of work accurately under tight deadlines; - Proficiency in standard office software; experience with correspondence tracking, document management or records management systems is an asset; - Exposure to the United Nations system or an international, governmental or diplomatic environment is an asset. Required Competencies: - Demonstrating commitment to UNFPA and the UN system, - Embracing cultural diversity, - Developing and applying professional expertise/business acumen, - Thinking analytically and strategically, - Working in teams/managing ourselves and our relationships, Functional Competencies: - Knowledge of protocol and diplomatic correspondence standards - Managing documents, correspondence, records and information - Organizational awareness; planning, organizing and multi-tasking Compensation and Benefits: This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable. UNFPA Work Environment: UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups a