Programme Budget Officer, New York, United States

## Programme Budget Officer, New York, United States - Organization:DMSPC - Department of Management Strategy, Policy and Compliance - Office:DMSPC in New York, USA Organizational Setting and Reporting This position is located in the Office of the Director, Programme Planning and Budget Division (PPBD) of the Office of Programme, Planning, Finance and Budget (OPPFB) in the Department of Management, Strategy and Compliance (DMSPC). The Programme Budget Officer reports to the Chief of Service and the Director of the Division. In line with the Financial Regulations and Rules of the United Nations, PPBD is responsible for formulating plans and forecasting the resource requirements in line with the legislative intent, and developing and implementing policies, procedures and methodologies related to the programme budget. This includes preparing and presenting plan outlines, budgets, performance reports and other reports containing cost-estimates to legislative bodies, and providing guidance on budgetary matters. We facilitate decision-making on planning and budgetary issues by supporting the General Assembly and its subsidiary organs with substantive services. Our focus is on estimating in an accurate and timely manner the activities and related resources required to implement mandates, by providing support to a very diverse pool of clients and stakeholders, optimizing processes and leveraging technology for continuous improvement. We encourage staff to develop new skills and to join change initiatives. Within delegated authority, the Programme Budget Officer will be responsible for the following duties: Programme Plan: - Reviews, analyses and finalizes the preparation of the Programme Plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized intergovernmental bodies. - Provides substantive support to relevant intergovernmental and expert bodies in their review of the Programme Plan and its revisions; secures approval from the General Assembly. - Ensure legislative mandates are accurately translated into program budgets. Budget preparation: - Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements as well as programme plans and programme performance from Departments/offices at headquarters and in the field, - Coordinates, reviews, analyzes and finalizes program budget implications in light of additional mandates. - Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval of budgetary proposals from the General Assembly. Budget administration: - Issues allotments, authorizes sub-allotments, including redeployment of funds when necessary, ensuring appropriate expenditures. - Manages and monitors budget implementation and recommends reallocation of funds as necessary. - Monitors expenditures to ensure that they remain within authorized levels. - Reviews and finalizes budget performance reports, analyzing variances between approved budgets and actual expenditures. - Provides substantive support to relevant intergovernmental and expert bodies. General - Draft and deliver high-quality communications products, including presentations, briefing notes, web stories, analytical reports, and infographics, ensuring clarity, consistency, and alignment with organizational messaging. - Coordinate and oversee the day-to-day operations of the Office of the Director, including planning, prioritizing, and monitoring workflow to ensure timely delivery of outputs. - Ensure effective work planning, task allocation, and monitoring of deadlines, maintaining high standards of quality and accountability across all deliverables. - Provides advice and guidance, including training, to headquarters and field staff on budgetary and financial policies and procedures, including results-based budgeting. - Participates in inter-departmental meetings and/or technical survey missions on matters related to resource requirements, programming and budgetary issues. - Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to program, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures. - Drafts reports for intergovernmental bodies and for management on budgetary issues, and correspondence. - Represents OPPBA or division in inter and intra-departmental meetings. - Incumbents may be asked to perform other related duties. PROFESSIONALISM: Knowledge of financial principals, and ability to apply financial rules, regulations and procedures. Demonstrates professional competence in budgetary and financial planning, monitoring of budget execution and reporting of budgetary and financial information. Ability to independently perform budget analysis and compare historical and actual financial data in an effort to improve budget forecasting. Demonstrates knowledge of International Public Sector Accounting Standards. Demonstrates ability to draft comprehensive budget and strategic planning documents that are clear and accurate. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. An advanced university degree (Master’s degree or equivalent degree) in business administration, public administration, finance, accounting or related field is required. A first-level university degree in combination with an additional two years of qualifying work experience may be accepted in lieu of the advanced university degree. Job - Specific Qualification A minimum of seven years of experience in budgeting, administration, financial management or related area is required. At least 4 years of experience with results-based approaches to budgeting in a large international organization; including at least 3 years of experience in preparing reports and presentations on programmatic and budgetary issues for intergovernmental and expert bodies is required. At least two years of experience using data to inform decisions and strategies, including summarizing and presenting insights from large data sets in a clear, accessible, and visually effective manner, is required. Experience with financial systems / finance modules of enterprise resource planning (ERP) such as Oracle, SAP, PeopleSoft is required. Experience in the simplification of business processes and procedures, including through automation is desirable. English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please