Senior Administrative Officer, New York, United States

## Senior Administrative Officer, New York, United States - Office:ICDDR,B in New York, USA Organizational Setting and Reporting This position is located within the Common Administrative Platform at United Nations Headquarters, referred to as the One Executive Office ("One EO"), under the Division of Administration in the Department of Operational Support (DOS). One EO has started its transition phase on 1 January 2026 as part of the UN80 reform initiative, which aims to consolidate common administrative functions across Secretariat entities into unified service platforms. One EO provides the full range of administrative and operational services required by New York–based Secretariat client entities to fulfill their mandates, including human resources management, financial administration, travel, and general administrative support. Specifically, this position is located at the Client Desk providing administrative and operational support to entities with mandates pertaining to peace and security including Department of Political and Peacebuilding Affairs (DPPA) and Department of Peace Operations (DPO). The incumbent will report to Chief of the Client Desk under the overall guidance of the Director of Administration. Within delegated authority, the Senior Administrative Officer will be responsible for the following duties: Policy and Planning - Assists the Desk Chief in the development and implementation of the administrative framework. - Advises senior management on budgeting, financial, human resources and general administration and management information issues, policies and practices. - Produces major/complex reports on behalf of the Client Desk for the One EO management and relevant client entities. - Provides advice and support for the senior management in client entities in such areas as special reviews of operational objectives and related administrative policies/procedures, etc. - Participates, on behalf of the Client Desk and client entities, in task forces of the Secretariat on human resources and administrative matters, including the implementation of any information management system. - Participates in the weekly Directors’ management meetings to provide advice on administrative, financial and human resources matters, as required. Human Resource Management - Takes the lead in coordinating the full range of staff and human resource administration-related issues, ensuring client entities’ requirements are met. This involves overseeing development and maintenance of staffing table records; interpretation and application of staff rules relating to human resource issues; preparation of staffing projects and other ad hoc status reports on those issues. - Identifies potential management reviews of high sensitivity and complexity. Defines problems to be addressed in management reviews; directs the work of review teams through all stages. - Prepares responses for legal cases pertaining to the UN Internal Justice System. - Ensures all actions are in compliance with Umoja and Inspira operational procedures for recruitment, transfer, placement and separation of staff, promotions as well as mobility and career development; gender equality and staff-management relations. - Serves as Conduct and Discipline focal point for relevant client entities. - Produces human resources reports with statistics and analyses to facilitate effective human resources management for all client entities as well as responses to legislative and oversight bodies. - Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. Budget and Finance - Supports the Client Desk in securing the required resources for the client entities from United Nations’ administration resources, trust funds and grant programmes. - Assists the Desk Chief in monitoring expenditures to ensure that they remain within authorised levels as well as released allotments. Exercises control over budgetary expenditures from these resources and advise more senior staff regarding the allocation/availability of budget resources. - Develops, establishes and maintains a set of sound policies, procedures, standards and tools that are consistent with UN policy and practice in order to ensure proper financial management and control. - Provides support in formulating strategic direction and evaluating strategic options, particularly in terms of resource implications. General Administration - Plans, organises and implements support services. - Oversees preparation of KPI reports and monitoring of client entities’ compliance in terms of completion of performance reports and mandatory training. - Supports the Desk Chief in identifying and implementing innovative solutions to achieve better efficiency. - Manages administrative staff and prepares performance reports for the staff. - Leads team members efforts to collect and analyse data and provides insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting. Ensures that everyone can discover, access, integrate and share the data they need. - Oversees work related to internal and external audits, delegation of authority, office space, and other cross-cutting administrative matters. - Performs other duties as needed. Professionalism: Ability to provide specialized advice in a broad range of human resources management, financial, administrative areas to senior management of client entities. Ability to apply UN rules, regulations, policies and guidelines in work situations and prepare reports or rational with respect to key administrative decisions. Demonstrated ability to produce high-quality drafts with clarity and logical structure. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to analyse and interpret data in support of decision-making and convey resulting information to management. Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. Judgement/Decision-making: Identifies the key issues in