Administrative Assistant, Maiduguri, Nigeria

## Administrative Assistant, Maiduguri, Nigeria - Organization:UNICEF - United Nations Children's Fund - Field location:Maiduguri - Office:UNICEF Maiduguri, Nigeria Administrative Assistant (G-4), TA (364 days), #138229, Maiduguri, Nigeria - WCAR Position type:Temporary Appointment Division/Equivalent:Dakar (WCAR), Senegal Department/Office:Maiduguri (Borno), Nigeria Categories:Administration UNICEF works in over 190 countries and territories to save children's lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence. At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job - it is a calling. UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package. Visit our website to learn more about what we do at UNICEF. For every child, the right to a Champion. The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children's rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society's most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations. In Nigeria, UNICEF works in a complex humanitarian and development setting to fulfill and protect children's rights in partnership with the government, civil society, children, and families. UNICEF Nigeria is one of the largest UNICEF Country Offices globally - click the link to learn more about UNICEF in Nigeria: https://www.unicef.org/nigeria/ How can you make a difference? Under the supervision and guidance of the supervisor, you, as the Administrative Assistant is responsible for executing a broad variety of routine tasks for the respective unit requiring full knowledge of UNICEF administrative procedures, processes and policies. Summary of key functions/accountabilities: - Communications & Workflow - Calendar/Meetings/Correspondence Management - Attendance Monitoring If you would like to know more about this position, please review the complete Job Description here: TOR - Administrative Assistant, G4, Maiduguri - ws.pdf To qualify as an advocate for every child you will have... Minimum requirements: - Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work. - Work Experience: A minimum of 4 years of relevant administrative or clerical work experience is required. - Skills:Project Management:Use project management tools to organize and track tasks within a projectSchedule and prioritize tasks to meet deadlinesProvide project updates and report issuesCollaboration:Use tact and discretion in sensitive situationsCommunicate thoughtfully and diplomatically considering how words may be perceived by othersWrite clearly and concisely in emails and reports, outlining brief summaries and suggested actionsCommunicate key points and recommendations verbally in a clear and direct mannerOrganize, visualize and present data, tailoring visuals to highlight key insightsProblem Solving:Compare different sets of information to identify correlations and differencesAnalyze information to identify the root cause of problems and possible risksIdentify key data and patterns in reports and summariesOrganize, visualize and present conclusions in a structured and logical wayConsider and suggest possible solutions to resolve problems independentlyConsider available information when making decisionsDigital Dexterity:Use AI tools and digital platforms to collect informationAssess AI generated tasks for accuracy and effectivenessUse key organizational business systems and digital platformsManage and organize digital documents and files in alignment with digital workforce policies and cultureSafeguard documents ensuring confidentiality and manage data risks - Project Management:Use project management tools to organize and track tasks within a projectSchedule and prioritize tasks to meet deadlinesProvide project updates and report issues - Use project management tools to organize and track tasks within a project - Schedule and prioritize tasks to meet deadlines - Provide project updates and report issues - Collaboration:Use tact and discretion in sensitive situationsCommunicate thoughtfully and diplomatically considering how words may be perceived by othersWrite clearly and concisely in emails and reports, outlining brief summaries and suggested actionsCommunicate key points and recommendations verbally in a clear and direct mannerOrganize, visualize and present data, tailoring visuals to highlight key insights - Use tact and discretion in sensitive situations - Communicate thoughtfully and diplomatically considering how words may be perceived by others - Write clearly and concisely in emails and reports, outlining brief summaries and suggested actions - Communicate key points and recommendations verbally in a clear and direct manner - Organize, visualize and present data, tailoring visuals to highlight key insights - Problem Solving:Compare different sets of information to identify correlations and differencesAnalyze information to identify the root cause of problems and possible risksIdentify key data and patterns in reports and summariesOrganize, visualize and present conclusions in a structured and logical wayConsider and suggest possible solutions to resolve problems independentlyConsider available information when making decisions - Compare different sets of information to identify correlations and differences - Analyze information to identify the root cause of problems and possible risks - Identify key data and patterns in reports and summaries - Organize, visualize and present conclusions in a structured and logical way - Consider and suggest possible solutions to resolve problems independently - Consider available information when making decisions - Digital Dexterity:Use AI tools and digital platforms to collect informationAssess AI generated tasks for accuracy and effectivenessUse key organizational business systems and digital platformsManage and organize digital documents and files in alignment with digital workforce policies and cultureSafeguard documents ensuring confidentiality and manage data risks - Use AI tools and digital platforms to collect information - Assess AI generated tasks for accuracy and effectiveness - Use key organizational business systems and digital platforms - Manage and organize digital documents and files in alignment with digital workforce policies and culture - Safeguard documents ensuring confidentiality and manage data risks - Language Requirements: Fluency in English is required. - Knowledge of another official UN language (Arabic, Chinese, French, Ru