FINANCE AND BUDGET OFFICER (Temporary), Nairobi, Kenya

## FINANCE AND BUDGET OFFICER (Temporary), Nairobi, Kenya - Organization:UNON - United Nations Office at Nairobi - Office:United Nations Office at Nairobi Organizational Setting and Reporting The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director- General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org). This post is located in Budget and Financial Management Service (BFMS), United Nations Office at Nairobi (UNON). Under the direct supervision of the Section or Unit Chief, BFMS, UNON, the incumbent will provide strategic, technical, and operational support in budgeting, financial management, grants management, voluntary contributions, and implementing partner oversight in compliance with the United Nations Financial Regulations and Rules and IPSAS. - Provides substantive input into organizational strategic planning, results-based budgeting, and resource allocation processes. - Reviews and analyses cost estimates and budget proposals for both regular and extra-budgetary resources, ensuring alignment with programme mandates and funding agreements. - Supports intergovernmental and inter-agency processes through preparation of documentation and analysis of budget submissions. - Monitors budget implementation and financial performance, analysing variances and recommending corrective actions or reallocation of resources. - Ensures the utilization of resources is fully compliant with the United Nations Financial Regulations and Rules and established budgetary policies. - Prepares budget performance reports with comprehensive variance analysis and provides recommendations for management decision-making. - Manages the approved staffing table and monitor financial implications of post management, recruitment, and organizational changes. - Implements and monitors cost recovery mechanisms and ensure timely collection and reconciliation of receivables. ACCOUNTING, GRANTS AND VOLUNTARY CONTRIBUTIONS: - Reviews and validates contribution agreements to ensure accurate financial recording and proper recognition of revenue. - Monitors accounts receivable related to voluntary contributions and applies appropriate financial treatment, including expected credit loss where applicable. - Provides expert advice on grants management policies, procedures, and financial compliance requirements to programme managers and stakeholders and prepares donor financial reports. - Ensures that all financial transactions related to grants are properly recorded, reconciled, and reported in line with IPSAS standards. - Supports audits by providing detailed analysis and responses to internal and external audit observations related to grants and financial reporting. - Reviews reconciliations, open item managed accounts (OIM), and suspense balances, ensuring timely resolution of discrepancies. - Participates in development and enhancement of accounting policies, internal controls, and standard operating procedures. IMPLEMENTING PARTNER (IP) MANAGEMENT: - Oversees financial management of implementing partner agreements, ensuring compliance with UN Financial Regulations and donor requirements. - Reviews and approves financial transactions related to implementing partners, ensuring accuracy, eligibility, and proper documentation. - Monitors implementing partner financial reports and utilization of funds, identifying risks and recommending corrective measures. - Strengthen financial assurance frameworks for implementing partners, including risk assessments, monitoring mechanisms, and capacity support. - Ensures that disbursements to implementing partners are aligned with approved work plans and funding agreements. - Provides guidance to stakeholders on financial management and reporting requirements related to implementing partner arrangements. GENERAL: - Reviews and analyses financial and operational reports to identify trends, risks, and areas for improvement. - Provides advisory support to management on financial policies, procedures, and operational efficiency. - Ensures that accurate accounting records, audit trails, and internal controls are maintained. - Responds to financial queries from management, stakeholders, and auditors in a timely and professional manner. - Supervises staff, provides training and guidance, and contributes to work planning and performance monitoring. - Acts as a quality assurance and knowledge focal point within the unit. - Leads team members' efforts to collect and analyze data and provides insight to identify trends or patterns for data-driven planning, decision-making, presentation, and reporting. Ensures that everyone can discover, access, integrate, and share the data they need - Performs other related duties as required. PROFESSIONALISM: Knowledge of financial principles and practices related to the management of grants and trust funds. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and achievements and demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines, and achieving results. Is motivated by professional rather than personal concerns, shows persistence when faced with difficult problems or challenges and remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates. Provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise. Is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Advanced university degree (Master's degree or equivalent) in business administration, finance, or related field is required. A first-level university degree in combination with two additional (2) years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable. Job - Specific Qualification Professional qualification from a recognized accountancy body like Association of Chartered Accountants (ACA), Association of Chartered Certified Accountants (ACCA), Certified Public Accountants (CPA), or Chartered Institute of Management Accountants (CIMA) is required. A minimum of five (5) years of progressively responsible experience in finance, administration, budget, business administration or related area is required. Supervisory experience with performance management is required. Experience with Enterprise Resource Platform (ERP) systems specifically in the use of Systems, Applications and Products in Data Processing (SAP) ERP is required. Experience with the International Public Sector Acc