FINANCE AND BUDGET ASSISTANT, G6

## FINANCE AND BUDGET ASSISTANT, G6 - Organization:DESA - Department of Economic and Social Affairs - Country:United States - Office:DESA New York, USA Org. Setting and Reporting:This position is located in the Capacity Development Programme Management Office (CDPMO) of the Department of Economic and Social Affairs (DESA). CDPMO provides full financial and administrative support with respect to the management of DESA's capacity development programmes and projects, including the Regular Programme of Technical Cooperation, the Development Account and all extra-budgetary funding. CDPMO also provides financial and administrative support to the Junior Professional Officers Programme of the UN Secretariat. The incumbent works under the direct supervision of the Finance and Budget Officer and the overall guidance of the Senior Finance Officer. Responsibilities:Under the direct supervision of the Finance and Budget Officer and the overall guidance of the Senior Finance Officer, the incumbent is responsible for the following: Budget and Finance: - Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements. - Assists managers in the elaboration of resource requirements for budget submissions. - Undertakes research and provides support to Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies. - Monitors expenditures and compares with approved budget; prepares adjustments as necessary. - Review and process special service agreements, travel requests and requisitions for goods, services and stock items ensuring (a) correct objects of expenditure have been charged, and (b) availability of funds. - Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures. - Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. - Coordinates with other finance and budget staff on related issues during preparation of budget reports. General: - Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures. - Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters. - Maintain and keep up-to-date files. - May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility. - Performs other related duties, as assigned. Competencies:Professionalism: Knowledge of, and ability to apply, financial rules, regulations and procedures in the UN environment. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. Education:High school diploma or equivalent is required. Job - Specific Qualification:Not available. Work Experience:A minimum of seven years of experience in finance, budget, accounting, administrative services or related area is required. Working experience in grants management, funds management and financial management modules using an Enterprise Resources Planning System such as SAP or other is required. Experience using Microsoft Excel and excel related formulas, including data analysis and reconciliation, is required. Experience working with extra-budgetary resources, including voluntary contributions, is desirable. Experience in preparation of financial statements is desirable. Experience in reviewing and certifying travel requests is desirable. Experience in the use of Business Intelligence (BI) and data analytics reporting tools, such as SAP Analytics Cloud, is desirable. Languages:English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).Required LanguagesLanguageReadingWritingListeningSpeakingEnglishUN Level IIUN Level IIUN Level IIUN Level II Assessment:Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice:This is an Extra-Budgetary funded post. Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. The United Nations as a Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. This position is subject to local recruitment. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. United Nations Considerations:According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable