Staff Assistant (Exercise Support)

1. Post Context Headquarters JSEC provides a resilient operational-level Joint Headquarters, capable of supporting 24/7 operations to coordinate enablement (at the operational level) and, on order, the execution of reinforcement by forces (RbyFo) and sustainment flow in order to contribute to the Alliance's ability to project and sustain combat power into, across and from the Area of Responsibility (AOR), and, if required, into a Joint Operations Area (JOA). The Plans Directorate (PLANS) prepares and manages the development of functional planning based on the guidance received by COM, the assessments provided by OPS and the liaison activities, contributing to strategic and operational level planning. The J7 Division is responsible for planning, coordinating and executing the HQ ETEE, as well as contributing to NATO ETEE, based on the Global Programming and the NATO Force Training Model requirements. The Exercise Delivery Branch is responsible for EX Specification (EXSPEC), Product Development and Collective TREX execution. The incumbent is responsible for supporting the Exercise Planning Team Leader in all matters of the assigned exercise. 2. Principal Duties The incumbent's duties are: Supports the Exercise Planning Team Leaders in their function as Officer with Primary Responsibility (OPR) for the team assigned exercise. That includes (among other things) to: -identify the requirements with regards to RLS for the exercise - participate in exercise planning events - support the exercise planning process - coordinate the development and processing of exercise documents (e.g. EXSPEC, EXPLAN, exercise orders) - support the coordination with relevant exercise and simulation facilities - participate in JSEC exercises - coordinate required exercise support with all relevant actors within the JSEC, and other stakeholders - organise, prepare and support in conduct of internal and external exercise planning team meetings 3. Special Requirements a. The incumbent may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract. b. The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY (temporary duty) assignments, both within and without NATO boundaries. Such operational deployment may exceed 30 days duration up to 183 days in any period of 547 days, and may be on short notice. For NATO International Civilian Staff, acceptance of an employment contract linked to this post constitutes agreement to deploy in excess of 30 days if required. 4. Essential Qualifications a. Professional Experience - This role requires proven experience in Military Education and Training. The study and experience of the methodology and practices involved in training soldiers, NCOs (non-commissioned officers), and officers. It also extends this to training small and large units, both individually and collectively for both the regular and reserve organisations. Military training, especially for officers, also concerns itself with general education and political indoctrination of the armed forces. b. Education/Training Higher Secondary education and completed higher vocational training leading to a formal technical or professional certification with 3 years function related experience, or Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation with 5 years post related experience. The additional job specific qualifications and experience are described under Professional Experience paragraph. In case of ambiguity the required job specific experience has priority over the standard education and training levels and experience described here. c. Language a) English - SLP 3333 - (Listening, Speaking, Reading and Writing) NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English. 5. Desirable Qualifications Education/Training Any further training certificates and courses related to subject field or acquired through NATO (e.g.: NATO Exercise Planning Course,NATO Comprehensive Operations Planning Course,NATO Orientation Course); 6. Attributes/Competencies a. Personal Attributes The incumbent must possess good interpersonal and communication skills together with tact and diplomacy. Must have the ability to act on own initiative and propose innovative solutions to immediate and long-term problems without close supervision. Must be capable of translating general guidance into workable proposals and strategic deliverables. Must be willing to work unusual hours in a multinational environment. b. Professional Contacts The incumbent is required to establish, develop and maintain professional contacts within JSEC and with NATO HQs, representatives of NATO and Partner Nations, national organizations, International and Non-Governmental Organizations as well as academia and business. c. Contribution to Objectives Provides timely and effective support which is essential for the HQs objectives. 7. Contract a. Serving NATO International Civilian staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations. b. In accordance with current policy, newly recruited staff will be offered a three-year contract which may be extended, subject to a satisfactory recommendation, to an indefinite duration contract. c. Salary/Benefits: The salary is tax free including (where eligible) expatriation, family and children's allowances and additional privileges for expatriate staff; Education allowance for children (where appropriate) and an excellent private health insurance scheme; Generous annual leave and home leave (if eligible); Retirement Pension Plan. 8. Notes for Candidates a. Applications must be submitted using the e-recruitment system. Applications and other documents will not be reviewed if sent through other formats (including email, social network, etc). Candidates should particularly note: When completing the application form using NATO Talent Acquisition Platform, you are able to add attachments. Only attachments specifically asked for as part of the application process will be considered. b. Particular attention should be given to Education and Experience section of your application form, which should be populated with details of your career to date and educational achievements and certifications as they relate to your application. c. All pre-screening questions should be answered completely. Expressions such as: “please see attached CV, please see annex, please see enclosed document, etc” are not acceptable. d. Before you apply, we encourage you towatch this videoproviding 6 tips to prepare you for your application and recruitment process. Do you have questions on the application process in the system and not sure how to proceed?This videocontains the information you need to successfully submit your application on time. e. After review of your online application, successful candidates will usually be asked to complete a pre-recorded video interview. Shortlisted candidates will then be invited to the final assessments. f. Appointment will be subject to receipt of a security clearance, approval of the candidate’s medical file by the NATO Medical Adviser, verification of the academic background and work experience. g. Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements. h. The candidature of NATO redundant staff at grade G12 will be considered with priority. i. NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transform