Accounting Assistant (Temporary), G4

## Accounting Assistant (Temporary), G4 - Organization:UNOV - United Nations Office at Vienna - Office:UNOV Vienna, Austria Org. Setting and Reporting:This position is located in the Treasury which is within the Accounts Section (AS) of the Financial Resources Management Service (FRMS) Division for Management (DM), United Nations Office at Vienna (UNOV – United Nations Office on Drugs and Crime (UNODC). The Accounting Assistant (Treasury) will report to the Treasurer or to a more senior Treasury Assistant. For more information on UNOV and UNODC, please visit the websites at www.unov.org and www.unodc.org Responsibilities:Within assigned authority, the Accounting Assistant may be responsible for the following duties:Reconcile accounting transactions.Create and maintain banking details in the UN’s Enterprise Resource Planning (ERP).Reconcile bank accounts in various currencies.Review bank statements for all funds in foreign and local currencies by comparing transactions recorded on bank statements with accounting reports of the Organization; verify their accuracy and bring perceived problems to the attention of more senior staff.Monitor open item payments.Assist in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.Respond to queries from staff members and third parties.Perform other work related duties as required.Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.Assist with visualizations and updating information material such as web pages or brochures. - Reconcile accounting transactions. - Create and maintain banking details in the UN’s Enterprise Resource Planning (ERP). - Reconcile bank accounts in various currencies. - Review bank statements for all funds in foreign and local currencies by comparing transactions recorded on bank statements with accounting reports of the Organization; verify their accuracy and bring perceived problems to the attention of more senior staff. - Monitor open item payments. - Assist in the preparation of necessary documentation for distribution to various offices, departments and overseas offices. - Respond to queries from staff members and third parties. - Perform other work related duties as required. - Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. - Assist with visualizations and updating information material such as web pages or brochures. Competencies:Professionalism: Has knowledge of the Organization’s financial rules and regulations as well as a basic knowledge of accounting policies and practices. Is able to maintain accurate records, review/interpret a wide variety of data, and identify data discrepancies activity problems. Has demonstrated use of initiative and ability to make appropriate linkage in work requirements and anticipate next steps. Is able to work productively under pressure and cope with deadlines. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Education:High school or equivalent diploma. Job - Specific Qualification:Not available. Work Experience:A minimum of three years of relevant work experience, including in the field of accounting, finance, or other related fields is required. The minimum years of relevant experience is reduced to one for candidates who possess a first-level university degree or higher. Experience with ERP (Enterprise Resource Planning) applications, preferably SAP is desirable. Languages:English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).Required LanguagesLanguageReadingWritingListeningSpeakingEnglishUN Level IIUN Level IIUN Level IIUN Level II Assessment:Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice:This position is temporarily available for six months. If the selected candidate is a staff member from the United Nations Secretariat, the selection may be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period, will normally be at a staff member’s personal grade and has no bearing on the future incumbency of the post. Payment of Special Post Allowance (SPA) to the post level may be considered after three months subject to certain conditions. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, staff are expected to move periodically to new functions in their career in accordance with established rules and procedures. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. The movement of staff members from the General Service and