Intern (Human Resources)

## Job Description Introduction Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move. IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture atIOM workplace culture | International Organization for Migration The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience. In general, the Internship Programme aims at attracting talented students and graduates who: a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities; b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or c) are sponsored by governmental/non governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor. d) are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months. e) are between 20 and 36 years of age. ## Responsibilities Supervision - Under the overall supervision of the Head of Resource Management (HoRM) and direct supervision of the Head of Human Resources;thesuccessful candidate will be assigned with the following learning objectives / tasks; Learning Objectives - Assist the Human Resource Unit with administrative support as required (such as filing, scanning, compiling documents etc.). - Support the process of digitalizing & archiving the Personnel files systematically as per IOM guidelines. - Assist in drafting HR communication materials including newsletters, leaflets, flyers, presentations and infographics in line with organization’s communication standards. - Provide support to the National HR officer in other HR functions when required. - Engage with colleagues in the unit and be open to learning other areas of HR. - Any other duties as assigned within the capacity of the intern. ## Qualifications Required Qualifications and Experience Education - Graduate / Final Year Undergraduate of a university degree program in Human Resources Management, Business Administration, Law, or a related field from anaccredited academic institution. Skills & Abilities - Good understanding of the purpose of HR functions in an organization and best HR practices. - Basic understanding of inclusive, respectful, and culturally sensitive approaches when operating within a multicultural work setting. - Ability to draft leaflets, flyers, presentations and infographics for regular HR initiatives using the latest designing and communication tools/applications. - Ability to draft clear emails and good working knowledge of Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook. - Ability to work independently with minimal supervision while receiving constructive feedback when necessary. Languages Fluency inEnglishandSinhalese / Tamilis required; Fluency in all three languages is advantageous. Required Competencies IOM’s competency framework can be found at thislink. Competencies will be assessed during the selection process. Values- all IOM staff members must abide by and demonstrate these five values: - Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. - Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. - Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. - Courage: Demonstrates willingness to take a stand on issues of importance. - Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies– behavioural indicators - Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. - Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. - Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. - Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. - Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Notes Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by their university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend. IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the internship. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through theIOM e-Recruitmentsystem (for internal candidates linkhere). The online tool also allows candidates to track the status of their application. No late applications will be accepted. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website:IOM Careers and Job Vacancies ## Required Skills ## Job info Contract Type: Internship (2-6 months) Initial Contract Duration: 6 months Org Type: Country Office Vacancy Type: Internship Recruiting Type: Intern Is this S/VN based in an L3 office or in support to an L3 emergency response?: No Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be disca