Project Assistant

## Job Description Introduction Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move. IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture atIOM workplace culture | International Organization for Migration Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy,internal and internal-equivalent candidatesare considered as first-tier candidates. Organizational Context and Scope Under the overall supervision of the Chief of Mission and the Programme Officer (Peace and Recovery ), and the direct supervision of the National Reintegration and Reconciliation Officer, the Project Assistant will provide support to the implementation of projects and activities within IOM Ukraine’s Transition and Recovery Unit. ## Responsibilities 1. Assist in the overall implementation of the Transition and Recovery Unit’s efforts. 2. Support project specialists in regular reporting (IOM internal and external, briefing notes, statistical tables, presentations etc.), correspondence and reach-out to communities. 3. Assist project specialists in contracting partners, assist in procurement of goods and services. 4. Support project specialists in managing budget related information. 5. Maintain close cooperation with other units, liaise with Data and Analytics, render support to monitoring and evaluation activities as necessary. 6. Render support to programme visibility as necessary. 7. Respond to  basic information requests and inquiries; set up and maintain files/records; assist in/organize all relevant project logistics and organization of activities and events (meetings, presentations, discussions, visits, training sessions etc.). 8. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. Take notes at relevant programme events. 9. Draft official and unofficial correspondence in English and Ukrainian. 10. Provide informal interpretation and written translation (English/Ukrainian) when necessary. 11. Undertake duty travel within Ukraine, to areas selected for the Portfolio programming, on an as-needed basis. 12. Perform such other duties as may be assigned. ## Qualifications Required Qualifications and Experience Education - High school diploma or equivalent with at least four years of relevant work experience; OR - Bachelor’s degree (preferably in public administration, law, political science, international relations or other related field) from an accredited academic institution with two years of relevant professional experience. Experience - Experience working with authorities and civil society; - Experience with organizational and administrative duties; - Experience of field work; - Experience in community participation and cohesion, is advantageous; - Experience in working with IDPs/refugees and/or vulnerable populations is advantageous; - Experience in project implementation; - Knowledge and understanding of the issue of emergency and recovery response in Ukraine is an asset.Skills - Proven written and spoken communication skills in English and Ukrainian, and Russian when needed; - ?Skilled in Microsoft Office Suite, including Outlook, PowerPoint, SharePoint, Excel, and Teams.? Languages All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish). For this position,fluency inEnglish and Ukrainianis required (oral and written). Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at thislink. Competencies will be assessed during the selection process. Values- all IOM staff members must abide by and demonstrate these five values: - Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. - Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. - Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. - Courage: Demonstrates willingness to take a stand on issues of importance. - Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies– behavioural indicators Level 1 - Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. - Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. - Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. - Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. - Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competencies– behavioural indicators Level 2, if with direct reports - Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential. - Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. - Building Trust: Promotes shared values and creates an atmosphere of trust and honesty. - Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction. - Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes Only shortlisted candidates will be contacted. Please refer to thislinkfor guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does n