Finance Officer – Grants

Finance Officer – Grants Reference number: 2633 Job status: In-progress Job category: Local Position Duty station: Bogor, Indonesia Download PDF Landscape Alliance Landscape Alliance transforms science into action, unlocking the power of trees, forests and agroforestry landscapes toadvance planetary health and human well-being. Landscape Alliance is the operating name of the Center for InternationalForestry Research (CIFOR) and the International Centre for Research on Agroforestry (ICRAF). CIFOR and ICRAF areindependent International Organizations and CGIAR Research Centers. Landscape Alliance is looking for a ## Finance Officer – Grants ## Overview The Finance Officer – Grants delivers high-quality financial management and reporting services for restricted grants, ensuring accuracy, compliance with CIFOR-ICRAF and donor requirements, timely support to project teams, and effective internal controls to safeguard organizational resources. The position will work closely with the Finance Unit and other units and will be based at the Bogor office. ## Duties and responsibilities Providefinancial oversight for restricted grants through budget review, expenditureverification, partner financial monitoring, reconciliation, and timely internaland donor reporting, ensuring accurate budgets, strong compliance, audit-readyrecords, effective use of donor funds, and sound project cash-flow management Budget Monitoring and Control - Maintain complete and accuraterecords of all project financial documentation to ensure alignment with grantagreements. - Collaborate with PrincipalInvestigators (PIs), project teams, implementing partners, and donors to ensurefinancial implementation aligns with project requirements. Clarify financialissues, answer queries, and provide updates on the budget status of theproject. - Review and verify projectexpenditures to ensure compliance with approved budgets and donor requirements. - Liaise with the ProgramManagement Unit (PMU) on Letters of Agreement (LoAs), project start-up, budgetupdates, and project tracking in MyTree. Budget Planning and Updates - Support annual and rollingbudget preparation in coordination with Principal Investigators (PIs). - Review planned staff-timeallocations and ensure proper updates in the planning system (OCS Planner). - Collaborate with project teamsto plan project costs based on available funding. - Review overall annual budgetsof assigned grants to ensure accuracy and alignment with funding. Donor Financial Reporting - Prepare financial reports incompliance with grant agreements, donor requirements, and CIFOR-ICRAFstandards. - Prepare and submit accuratefinancial reports, invoices, and payment requests in accordance with the terms,schedules, and requirements of grant agreements. - Submit the financial reportsthrough MyTree. - Review financial reports fromCountry Offices before submission for approval. - Follow up on donor queries andfeedback related to submitted financial reports. Grant Budget Development and Amendments - Support the preparation ofbudgets for new projects and grant amendments. - Review and discuss revisedbudgets with PIs, budget holders, and Country Offices. - Ensure full cost recovery,including proper allocation of overheads. - Provide guidance to ensurebudgets are accurate and compliant with donor requirements. Grant Agreement Review - Review the financial provisions of new grant agreements and amendments, including budgets, reporting schedules, payment terms, audit requirements, eligible costs, and foreign-exchange provisions, to ensure clarity, accuracy, operational feasibility, and compliance with CIFOR-ICRAF and donor requirements. Internal Financial Reporting - Prepare monthly summaries ofrestricted projects, including multi-year budgets and cumulative expenditures. - Report staff-cost forecasts andallocation. Audit Management - Coordinate with supervisor onthe selection and engagement of external auditors for donor-required projectaudits. - Provide supportingdocumentation and respond to audit queries during the audit process. - Review draft audit reports andpartner audit reports to ensure accuracy and compliance. Financial Operations and Monitoring - Monitor donor receivables andpayables, ensuring timely collection and follow-up. - Review significant donorreceivable and payable balances (more than USD 50,000) and provide explanationsbased on treasury reports. - Inform PIs of monthly spendingrates and follow up on low spending. - Identify incoming donor fundsand provide coding details to Treasury. - Monitor actual timesheetrecording and variances. - Ensure completeness andaccuracy of supporting documents, including mandatory timesheets. - Provide financial insights andrecommendations to support decision-making by project teams and management. Implementing Partner Financial Management - Review partner Letters ofAgreement (LoAs) and budgets in coordination with Grants Management Unit. - Monitor partner compliance withdonor and CIFOR-ICRAF financial requirements. - Analyze partner expendituresand provide insights on spending trends and variances. - Review partner financialreports, monitor balances, and ensure collection of unused funds. Other Responsibilities - Perform other duties asassigned by the Senior Finance Officer – Grants, Finance Manager – Grants, andChief Finance Officer. - Ensure compliance with donorregulations and internal policies and proactively identify and mitigatefinancial risks. - Comply with CIFOR-ICRAFoccupational health and safety requirements and take reasonable care forpersonal safety and that of others. - Review work prepared by theFinance Assistant and provide technical guidance and support as needed. - Coordinate with supervisor onstaff development plans. ## Education, knowledge and experience - Bachelor’s degree in accounting. - Experience with an ERP system and familiarity with Unit4 Agresso and VisionXL are advantageous. - At least 5 years of relevant experience. - Experience in financial and accounting services. - Experience in project or cost accounting. - Strong computer skills, including proficiency in word processing, spreadsheets, database management, and other relevant office applications. - Fluency in written and spoken English. ## Terms and conditions - This is a vacancy for a Locally Recruited Staff (LRS) position. Landscape Alliance offers competitive remuneration in local currency, commensurate with skills and experience. - The appointment will be for 1 (one) year with the possibility of extension contingent upon performance, continued relevance of the position, and available resources. - The duty station will be in Bogor, Indonesia. To apply, please visit our career site at: https://www.landscapealliance.org/about/work-with-us/ To learn more about Landscape Alliance, please visit our website at: https://www.landscapealliance.org/ Landscape Alliance promotes Gender Diversity – Applications from women professionals are encouraged. Landscape Alliance is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity. ## Application process The application deadline is 23 Oct 2026. We will acknowledge all applications, but will contact only short-listed candidates. Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.