Project Assistant

## Job Description Open to Internal and External Candidates Position Title               :Project Assistant Duty Station                :Mae Hong Son, Thailand Classification              :General Service (G-4, THB 60,500.25 per month) Type of Appointment :Special Short-Term Graded Contract (Initial 9 months with possibility of extension) Estimated Start Date  :As soon as possible Closing Date               :06 October 2026 (11:59 PM, Bangkok Time) (Open for Thai Nationals Only) Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Introduction Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move. IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture atIOM workplace culture | International Organization for Migration Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy,internal and internal-equivalent candidatesare considered as first-tier candidates. Organizational Context and Scope Under the overall supervision of the Programme Manager and the direct supervision of the Project Coordinator, the Project Assistant will support the implementation of the project entitled "Piloting Online Employment Facilitation Platform for Hard-to-Access Temporary Shelters in Thailand." The project aims to increase access to lawful employment opportunities for residents of Baan Mai Nai Soi (BMNS) Temporary Shelter through a digital employment facilitation mechanism that supports worker profiling, employer engagement, employment matching, pre-deployment processing, deployment, and post-deployment follow-up. The incumbent will support day-to-day project implementation, stakeholder engagement, employer outreach, beneficiary registration, data management, monitoring, reporting, and administrative coordination to ensure the timely achievement of project objectives. ## Responsibilities 1. Assist in the implementation and monitoring of project activities in Mae Hong Son Province, particularly in Baan Mai Nai Soi (BMN) Temporary Shelter. 2. Retrieve, compile, summarize, and present information/data on project data, including beneficiary records and platform data, etc. 3. Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget related information. 4. Support administrative coordination of project implementation, involving liaison with diverse organisational units and external parties, such as youth facilitators, to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc. 5. Provide administrative support for supply chain and finance activities, such as procurement follow up and processing payments for goods and services. 6. Draft status reports, identify shortfalls in delivery and bringing them to the attention of supervisor, as well as correspondence, briefing notes, graphics, statistical tables, presentations and other forms of documentation. 7. Organize meetings, workshops and training sessions. 8. Respond to general information requests and inquiries. Set up and maintain files/records. 9. Perform such other relevant duties as maybe assigned. ## Qualifications Required Qualifications and Experience Education - Bachelor's degree in social sciences, International Relations, Migration Studies, Development Studies, Public Administration, Political Science, Business Administration, Human Resources, Economics, or a related field from an accredited academic institution with two years of relevant professional experience; or - High School Diploma with four years of relevant professional experience. Accredited Universities are those listed in theUNESCO World Higher Education Database. Experience - Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations; - Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and, - Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage. Skills - Knowledge of labour migration, refugee assistance, livelihoods or community-based programmes is an advantage. - Ability to maintain professionalism, discretion, and a respectful attitude in a culturally diverse and sensitive environment. - Strong organizational and administrative skills. - Ability to follow instructions, work as part of a team, and respond flexibly to changing priorities. - Demonstrated commitment to accuracy, reliability, and efficiency in completing assigned tasks. - Sensitivity to gender and cultural diversity; ability to work respectfully with colleagues from diverse backgrounds. - Ability to manage time effectively and meet assigned deadlines under supervision. - Good communication skills in Thai and English, both written and spoken. Languages All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish). For this position, Fluency in English and Thai is required (oral and written) Working knowledge of Karreni, Karen and/or Burmese is desirable. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at thislink. Competencies will be assessed during the selection process. Values- all IOM staff members must abide by and demonstrate these five values: - Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. - Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. - Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. - Courage: Demonstrates willingness to take a stand on issues of importance. - Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies– behavioural indicators Level 1 - Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. - Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. - Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. - Accountability: Takes ownership for achieving the Or