Junior Human Resources Associate

## Job Description Introduction Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move. IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture atIOM workplace culture | International Organization for Migration Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy,internal and internal-equivalent candidatesare considered as first-tier candidates. Organizational Context and Scope Under the overall supervision of the Chief of Mission (CoM) in Pakistan and direct supervision of the Senior Human Resources Coordinator; and, in collaboration with relevant units at Headquarters and the Administrative Centres, the Junior Human Resources Associate will be responsible and accountable for managing the resources management functions in Islamabad, Pakistan. ## Responsibilities 1. Support recruitment processes in the office by coordinating the publication of Vacancy Notice/Special Vacancy Notice, receiving and sorting applications, arranging interviews and tests, preparing all the required documentation and materials, sending communications to candidates, contacting previous employers for reference checks and any other related activity as assigned. 2. Carry-out pre-employment activities such as preparation of Entry on Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams, follow-up with Medical Services on medical clearances, coordination of orientation sessions, arrangement for security briefing and medical examinations, inclusion in insurance plans as appropriate, creation of personal file, etc. 3. Perform assigned role(s) in the organizational HR system, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; monitor and follow up on contractual situation and entitlements and generate reports and other HR-related documentation. 4. Perform the role of Timekeeper; maintain, update and reconcile leave quotas based on supporting documentation; generate and edit leave-related reports; respond to general questions concerning leave administration; guide staff on request and approval procedure in the system. 5. Support separation, classification, reclassification and promotion processes by collecting necessary documentation, drafting forms, making basic calculations, obtaining approvals and coordinating with relevant units in the Regional Office and Administrative Centers. 6. Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc. 7. Draft certificates of employment, notices, letters, reports, presentations, graphs, etc.; update the organizational chart and support timely submission of documents. 8. Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arranging meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents. 9. Respond to general inquiries regarding Human Resources policies, instructions and procedures. 10. Perform other related duties as assigned. ## Qualifications Required Qualifications and Experience Education - High School diploma with four years of relevant experience; or, - Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with two years of relevant professional experience. Accredited Universities are those listed in theUNESCO World Higher Education Database. Experience - Relevant experience in human resources administration or personnel support functions. - Experience supporting administrative processes and delivering quality HR support services. - Experience working with confidential personnel information and maintaining accurate records. - Experience coordinating with multiple stakeholders in a multicultural work environment. - Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook, and email systems. - Previous experience with HRIS or ERP systems, preferably Oracle, is an advantage. - Previous experience with international organizations, humanitarian agencies, NGOs, or government institutions is an advantage. Skills - Knowledge of human resources policies, procedures, and administrative practices. - Familiarity with recruitment, onboarding, contract administration, and employee lifecycle management processes. - Proficiency in Human Resources Information Systems (HRIS) and ERP systems, preferably Oracle. - Understanding of leave administration, timekeeping, and HR data management processes. - Understanding of records management, document control, and confidentiality requirements. - Ability to prepare HR reports, personnel statistics, and employment-related documentation. - Working knowledge of the UN Common System and international organization HR frameworks is an advantage. Languages All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish). For this position,IOM’s official languages are English, French, and Spanish Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at thislink. Competencies will be assessed during the selection process. Values- all IOM staff members must abide by and demonstrate these five values: - Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. - Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. - Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. - Courage: Demonstrates willingness to take a stand on issues of importance. - Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies– behavioural indicators Level 1 - Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. - Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. - Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. - Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. - Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivationa