Procurement Officer

### Org. Setting and Reporting This position is located in the Regional Office for the Andean Region and the Southern Cone (ROCOL), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC) in Bogotá, Colombia. The Procurement Officer will be part of the overall hub concept on procurement. He / She will work under the direct supervision of the ROCOL Regional Procurement Officer (based in the UNODC Regional Office for Central America and the Caribbean – ROPAN) and overall supervision of the Regional Operations Officer (based in the UNODC Regional Office for the Andean Region and the Southern Cone – ROCOL) and will work under the overall policy guidance of the Chief Procurement Officer of the United Nations Office at Vienna (UNOV)/United Nations Office on Drugs and Crime (UNODC) located in Vienna. For more information on UNODC, please visit the website at www.unodc.org ### Responsibilities Within assigned authority, the Procurement Officer will be responsible for the following specific duties: • Plan, develop and manage all procurement and contractual aspects of projects of significant complexity, including worldwide procurement of works, goods, and services. This encompasses construction and renovation of infrastructure, acquisition of commodities (IT, vehicles, medicines, foodstuffs, office supplies, furniture, etc.), as well as consultancies, technical studies, and regular support services required to sustain the operational needs of the office in the region and, according to the needs, within the hub. • Advise requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle. • Prepare/oversee preparation and distribution of invitations to tender and manage/conduct all aspects of bid/proposal evaluations. • Approve bidding processes (SSPs/SOAs) and POs within his/her Delegation of Procurement Authority. • According to the level of complexity and needs of the region/hub, conduct bidding processes to be submitted and/or review bidding processes to be submitted to the Regional Procurement Officer and/or to the Chief Procurement Officer. • Formulate strategies and design innovative solutions to resolve issues/conflicts for complex procurement projects. • Establish and maintain work program and schedule for ongoing contracts and newly planned ones. • Coordinate the development, maintenance and implementation of procurement workplans. • Participate in negotiations with supplier representatives; sign procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepare submissions for review and subsequent approval by the authorized official. • Conduct/oversee market research to keep abreast of market developments; research and analyze statistical data and market reports on the world commodity situation, production patterns and availability of goods and services. • Identify new technologies, and products/services, evaluate and recommend potential supply sources and participate in the incorporation of research results into the procurement program. • Oversee adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations. • Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc. • Collect and analyze data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Ensure that requirements, background information used for data analysis are documented. • Support internal and external audit processes related to procurement and contract management, including preparation of documentation, responses to audit queries and observations, and implementation of corrective actions to ensure compliance with organizational policies and procedures. • Identify needs, prepare and conduct, in consultation with the Regional Procurement Officer, trainings related to procurement subjects in both English and Spanish. • Monitor and oversee the use of Low Value Acquisition (LVA) within the hub, with the aim to identify opportunities for consolidation, reducing reliance on LVA, and promoting the establishment and use of Long-Term Agreements (LTAs) for the hub. • Liaise closely with all programmes and project teams in the hub and ensure efficient and continuous communication and exchange of information. • Contribute to the development of regional procurement guidance notes, procedures, workflows, standards, templates, innovation initiative and criteria for the evaluation of goods, services, and supplier capacity; streamline procurement processes and support implementation of UNOV/UNODC and Secretariat-wide initiatives. • Supervise and provide guidance to new/junior staff. • Conduct missions to the field, as and when needed. • Perform other work-related duties as required. ### Competencies Professionalism: Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services. Knowledge of contract law and expertise in handling complex contract issues. Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Ability to shape and influence agreements with requisitioning units and vendors. Ability to apply technical expertise to resolve a range of issues/problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to analyze and interpret data in support of decision-making and convey resulting information to management. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly. ### Education Advanced university degree (Master’s degree or equivalent) in business administration, public administration, commerce, engineering, law or a related field is required. A first-level university degree in similar fields in combination with