Procurement Associate [Open to Tier 0, 1 & 2 applicants], Tunisia

## Procurement Associate [Open to Tier 0, 1 & 2 applicants], Tunisia - Organization:UNDP - United Nations Development Programme In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby: - Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026. - Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments - Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers - Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply. Background and Organizational Context UNDP is striving to ensure its procurement function and practices are an integral part of UNDP's competitive advantage as a development partner of choice. This requires placing more attention on strategically integrating procurement at the project design stage, stimulating innovation in specifications and technologies, and adopting more sustainable production and consumption practices that align with UNDPs sustainable development goals. Sustainable procurement means making sure products, services, and purchases are as sustainable as possible with the lowest environmental impact and most positive social results. In implementing UNDP strategic procurement priorities, Country offices will strive to use flexible methods for high-value/low-risk and timely delivery that meet the needs of its clients and key stakeholders. Under the guidance and direct supervision of the DRR, Operations Manager, or Procurement Specialist, the Procurement Associate ensures execution of effective, efficient and transparent procurement services and processes in CO. The Procurement Associate may supervise and/or lead the support staff of the CO Procurement Unit. S/he promotes a client-focused, quality, and results-oriented approach in the Unit. The Procurement Associate works in close collaboration with Operations, Programme and project teams in the Country Office, Region and UNDP HQ and with vendors to exchange information and resolve complex procurement-related issues. UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. Key Duties and Accountabilities 1.)Implement sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money. - Ensure full compliance of procurement activities with UNDP rules, regulations, policies, through implementation of effective internal controls. - Elaborate the contents of internal procurement Standard Operating Procedures (SOPs) and map CO procurement business processes in consultation with direct supervisor and office management. 2.)Organize procurement processes for CO, projects, and other UN Agencies. - Provide guidance and inputs to the project team on procurement plans for the country office and projects. - Prepare and conduct RFQ, ITB or RFP, and receive and evaluate quotations, bids or proposals in full compliance with UNDP rules and regulations. - Prepare Purchase orders and contracts in and outside e-procurement, prepare recurring purchase orders for contracting services, and create vendors and buyer profiles in e-procurement. - Prepare submissions for internal procurement review committees (CAP, RACP, and ACP). - Prepare reports on procurements in CO. - Implement or partake in joint procurement processes for the UN agencies in line with the UN reform. 3.)Implement sourcing strategies to find best values in the marketplace and align purchasing strategy to project and CO goals. - Develop and update rosters of suppliers. - Implement supplier selection and evaluation. 4.)Facilitate procurement knowledge building and knowledge sharing in CO. - Organize procurement training for operations and project staff. - Organize procurement training for vendors on e-procurement modules. - Synthesize lessons learned and best practices in procurement. - Make sound contributions to knowledge networks and communities of practice. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization Supervisory/Managerial Responsibilities: May supervise support staff in Procurement Unit Requirements:Education - Secondary education is required - A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement. - CIPS level 2 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year. Experience, Knowledge, and Skills - Minimum of 6 years (with high school diploma) or 3 years (with bachelor's degree) of relevant progressively responsible administrative experience is required at the national and international level. Experience in public sector procurement of goods and services would be an advantage. - Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP. Language requirements - Fluency in Arabic and French is required - Working knowledge in English is desirable Expected Demonstration of Competencies Core : Full list of UNDP Core Competencies can be foundhere LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking LEVEL 2: Go outside comfort zone, learn from others and support their learning LEVEL 2: Adapt processes/approaches to new situations, involve others in change process Act with Determination LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships Enable Diversity and Inclusion LEVEL 2: Facilitate conversations to bridge differences, considers in decision making People Management (Insert below standard sentence if the position has direct reports.) UNDP People Management Competencies can be found in the dedicated site. Cross-Functional & Technical competencies (insert up to 7 competencies) - Ability to find, evaluate and engage suppliers of goods and services - Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability Procurement Management - The ability to acquire goods, services or works from an outside external source. Stakeholder Management - Ability to work with incomplete information and balance competing interests to create value for all stakeholders Satisfaction/Client Management - Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers' needs. - Provide inputs to the development of customer service strategy - Look for ways to add value beyond clients' immediate requests - Ability to anticipate client's upcoming needs and concerns - Ability to identify and organize action around mitigating and proactively managing risks - Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor m