Procurement Specialist, Mali (locally recruited)

## Overview & Responsibilities ## ORGANIZATIONAL CONTEXT Under the supervision of the Country Manager, Mali, with dotted-line functional reporting to the Global Procurement Lead at IDLO Headquarters, the Procurement Specialist will be responsible for organizing and monitoring procurement processes for the Mali Country Office. The Procurement Specialist will work closely with the programme teams to identify the offices' procurement needs and implement the necessary procurement steps in line with IDLO procurement policies and procedures. S/he will also support the office to enhance the capacity of the procurement team and the program teams to improve the overall procurement management, from the identification of needs to the delivery of goods or services. THE POSITIONSpecifically, the Procurement Specialist will be responsible for the following: - Create and update the procurement plans for the Mali country office and associated projects. - Upon request, organize procurement processes, including preparing solicitation documents, solicitation of offers, and evaluating bids/proposals and contracts in compliance with IDLO procurement policies. - Coordinate the preparation, reconciliation, and closure of Purchase Orders (PO) and Contracts with suppliers in coordination with the Headquarters. - Provide the Finance Manager and the Country Manager with inputs and suggestions to assist them in developing policy and procedures for vendor registration, reviewing the existing vendor evaluation criteria for registration, and proposing alternative methods, if appropriate. - Conduct market research and provide operational inputs on local industry standards in the country office, including payment practices, cancellations, framework agreements, etc. This includes incorporating a comparative perspective with other large intergovernmental organizations (UN, World Bank, etc.) - Develop and maintain a roster of suppliers and ensure accurate recording of supplier performance following service delivery. - Provide day to day guidance and support to program team on the procurement procedures and ensure compliance with established process - Coordinate the revision and update of the asset inventory. - Provide procurement support on a need basis, ensuring alignment with IDLO policies and procedures - Liaise with IDLO HQ for support and guidance. ## ORGANIZATIONAL CONTEXT Under the supervision of the Country Manager, Mali, with dotted-line functional reporting to the Global Procurement Lead at IDLO Headquarters, the Procurement Specialist will be responsible for organizing and monitoring procurement processes for the Mali Country Office. The Procurement Specialist will work closely with the programme teams to identify the offices' procurement needs and implement the necessary procurement steps in line with IDLO procurement policies and procedures. S/he will also support the office to enhance the capacity of the procurement team and the program teams to improve the overall procurement management, from the identification of needs to the delivery of goods or services. THE POSITIONSpecifically, the Procurement Specialist will be responsible for the following: - Create and update the procurement plans for the Mali country office and associated projects. - Upon request, organize procurement processes, including preparing solicitation documents, solicitation of offers, and evaluating bids/proposals and contracts in compliance with IDLO procurement policies. - Coordinate the preparation, reconciliation, and closure of Purchase Orders (PO) and Contracts with suppliers in coordination with the Headquarters. - Provide the Finance Manager and the Country Manager with inputs and suggestions to assist them in developing policy and procedures for vendor registration, reviewing the existing vendor evaluation criteria for registration, and proposing alternative methods, if appropriate. - Conduct market research and provide operational inputs on local industry standards in the country office, including payment practices, cancellations, framework agreements, etc. This includes incorporating a comparative perspective with other large intergovernmental organizations (UN, World Bank, etc.) - Develop and maintain a roster of suppliers and ensure accurate recording of supplier performance following service delivery. - Provide day to day guidance and support to program team on the procurement procedures and ensure compliance with established process - Coordinate the revision and update of the asset inventory. - Provide procurement support on a need basis, ensuring alignment with IDLO policies and procedures - Liaise with IDLO HQ for support and guidance. ## Job Requirements Education and Experience - University Degree in Procurement or Business / Public Administration, Supply Chain Management, or a related field. - Specialized training in procurement is an asset. Professional qualification in procurement is desirable. - Minimum 5 years of procurement or supply chain roles; contract management is required, and experience in intergovernmental and/or international organizations is highly desirable. Language Requirements - Excellent spoken and written knowledge of French and English is required. Specific knowledge, skills, and competencies - Sound understanding of procurement principles and practices; - Excellent analytical skills and ability to identifying issues, formulating options, and making initial recommendations; - Excellent written and verbal communication skills with all levels of seniority, bothinternally and externally; - Demonstrated ability to work proactively and independently, as well as in a teamenvironment; - Strong interpersonal skills and ability to deal with people in a multi-culturalenvironment; - Proficiency in procurement software and Microsoft Office Suite; - Willingness to undertake periodic travel to other office locations in high-risk areas; - Demonstrated ability to promote ethics and integrity. ## Terms & Conditions For this locally recruited position, IDLO shall offer the selected candidate an Affiliate contract of12 months, with the possibility of extension subject to performance and availability of funding. In addition, IDLO shall offer a yearly basic salary ofXOF 14,225,857, medical insurance, and leave entitlements, including in accordance with IDLO Employee Regulations and Rules. This local position is open to candidates who are nationals of the duty station or with permanent resident status or other legal authorization permitting them to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees. Applications will be screened on a regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only short-listed candidates will be contacted during the selection process. IDLO is an Equal Opportunity Employer. We welcome applications of qualified candidates of all backgrounds. Female candidates are strongly encouraged to apply for IDLO vacancies. IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature, or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process. Please submit your CV and cover letter in English. Application deadline: 2 October 2026 (23:59hrs Rome Time). ## Annual Compensation CFA XOF14,225,857.00/Yr. Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.