Project Management Support - Officer, Manila, Philippines

## Project Management Support - Officer, Manila, Philippines - Organization:UNOPS - United Nations Office for Project Services - Office:UNOPS Quezon City Position Title:Project Management Support - Officer Vacancy Type:Internal candidates only Duty Station(s):Manila Seniority Level:Associate Contract Type:ICA - LICA - Specialist - Regular Contract Level:LICA 8 Posting Start Date:18-Sep-2026 Posting End Date:03-Oct-2026 Duration:Open ended, subject to project requirements, availability of funds, and satisfactory performance. Empowering project success through operational excellence, data-driven insights, and seamless coordination. The Asia Pacific Regional Office, based in Bangkok, Thailand, provides strategic leadership and oversight for UNOPS operations across 17 countries, ensuring high performance, operational excellence, and alignment with organizational goals. Operations currently span Afghanistan, Bangladesh, Cambodia, China, India, Indonesia, Lao PDR, Myanmar, Nepal, Papua New Guinea, Pakistan, the Philippines, Sri Lanka, Thailand, Vietnam, and the Pacific Islands. Across these countries, we work closely with key stakeholders to strengthen partnerships and maximize impact through five main operating units: Afghanistan (AFCO), Myanmar (MMCO), South Asia Multi-Country Office (SAMCO), East Asia and Pacific Multi-Country Office (EAPMCO), and the Asia Regional Health Cluster (ARHC). Through these entities, we provide agile, client-focused service delivery across diverse sectors - including infrastructure, health, procurement, and project management - supporting the implementation of sustainable development solutions across the region. About the Country/Multi-Country Office The East Asia and Pacific Multi-Country Office (EAPMCO), headquartered in Bangkok, supports UNOPS operations across 24 countries in Southeast Asia, Northeast Asia, and the Pacific. Established in January 2023, EAPMCO provides strategic direction, operational support, and quality assurance to ensure the efficient and effective delivery of projects across its portfolio. EAPMCO implements initiatives in priority areas such as energy transition, climate change, and sustainable development, drawing on UNOPS' core expertise in human resources, procurement, infrastructure, fund management, and programme management. About the Project Office Established in 2016, UNOPS Philippines supports the government and development partners in advancing sustainable development through services including sustainable procurement, project and grant management, infrastructure, and logistical support. UNOPS projects in the Philippines focus on key areas such as governance, justice, health, and infrastructure, with a strong emphasis on capacity building, community resilience, and accelerating progress toward the Sustainable Development Goals (SDGs). The UNOPS project supporting the Philippines Seismic Risk Reduction and Resilience Project (PSRRRP) aims to establish a comprehensive programme to design, procure, and deploy Mobile Emergency Operations Centers (MOECs) and Mobile Command Posts (MCPs). These mobile units are critical for enhancing emergency communication, coordination, and operational readiness across the Philippines—particularly in high-risk zones such as Metro Manila, where the potential for seismic activity remains a significant concern. The programme will entail procurement, configuration, and installation of specialized ICT and telecommunications systems, as well as the rollout of targeted training modules to enable the effective use and maintenance of the mobile units. Collectively, these efforts aim to enhance institutional capacity, operational responsiveness, and community resilience to natural disasters. UNOPS seeks to engage a Project Management Support Officer to perform the day-to-day Administrative project tasks, with the Project Manager (PM) and stand-in on request when the Project Manager is absent. The Project Management Support Officer provides operational, analytical and administrative support to ensure effective planning, implementation and monitoring of projects in line with UNOPS policies and client/partner requirements. The incumbent supports data management, reporting, procurement, financial and/or logistical activities that contribute to efficient project delivery. The role collects, validates and analyzes project data, generating insights and reports to inform evidence-based decision-making and enhance performance. The Project Management Support Officer facilitates coordination among project teams, partners and support services units, ensuring timely implementation of activities and compliance with established procedures. The incumbent may also undertake field missions to support data collection, training and stakeholder engagement, helping strengthen project systems, processes and reporting tools. Functions / Key Results Expected Data Management, Analysis and Reporting - Collect, clean, structure and validate project data to ensure accuracy, consistency and reliability. - Develop and maintain databases, dashboards and information management systems for real-time project tracking. - Conduct statistical and qualitative analysis to identify trends, generate insights and inform decision-making. - Support preparation of analytical and visual reports, briefs and presentations for internal and external stakeholders - Implement automated tools and visualization systems, e.g. Power BI, Looker Studio, etc, to enhance data accessibility and interpretation. - Ensure rigorous data quality checks and validation of data sources and tools. Project Implementation and Operational Support - Support project planning, budgeting and execution, ensuring adherence to UNOPS procedures and client/donor requirements. - Prepare project documentation, including Terms of Reference (ToRs), agreements, budgets and procurement requests - Assist in the coordination of workshops, missions, and stakeholder consultations, including travel and logistical arrangements - Liaise with support service units on procurement, contracting and payment processes, ensuring compliance with UNOPS standards. - Track project milestones, outputs and deliverables, and alert management to delays or risks. Procurement, Financial and Administrative Coordination - Support the preparation and monitoring of procurement and workshop plans, ensuring alignment with project needs. - Conduct market research, support solicitation processes, and assist in bid evaluation and contract administration. - Monitor project budget utilization, review financial reports, and maintain accurate documentation for audits and reporting. - Process travel, expense claims, and related financial transactions in compliance with organizational policies. Monitoring, Evaluation and Strategic Decision Support - Develop and maintain monitoring systems and tools to track progress against work plans and performance indicators. - Contribute to the development of predictive and analytical models to support strategic planning and forecasting. - Support internal evaluations and data-driven performance reviews to assess project outcomes and impact. - Provide timely inputs for donor and corporate reporting, ensuring analytical rigour and compliance with reporting standards Knowledge Building and Sharing - Support the organization, facilitation and delivery of training and learning sessions on project management. - Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned. - Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes Data Analysis, Project Implementation, Stakeholder Management Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. Acts as a