Senior Programme Management Assistant, New York, United States

## Senior Programme Management Assistant, New York, United States - Organization:DSS - Department of Safety and Security - Country:United States Organizational Setting and Reporting The Department of Safety and Security (UNDSS) is responsible for providing leadership, operational support and oversight of the United Nations security management system (UNSMS) globally. As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations programmes and activities in the most complex and challenging environments, while maximizing precious resources. To this end, the work of the Department is aligned under a clear mission, to enable United Nations system programme activities through trusted security leadership and solutions. This is a unique opportunity to join a diverse, dynamic and exciting organization gaining unique and valuable experience where security provides great value. Besides the opportunity to gain new skills and further advance security expertise, this position offers a fulfilling environment that gives you satisfaction by contributing directly or indirectly to peace and security, human rights, and achievement of the Sustainable Development Goals. Simply, all humanity will be benefiting from your work. Together, we can make the world a better place. For more information on the Department, and how we make an impact on the world in enabling the achievement of SDGs, visit: https://www.un.org/undss/ The position is located in the Division of Headquarters Safety and Security (DHSSS) in the United Nations Department of Safety and Security. The Senior Programme Management Assistant reports directly to the Senior Security Project Manager, Global Security Systems, Standards and Projects Team (GSSSP) and is under the general supervision of the Director, DHSSS. The Security and Safety Services (SSS) are operated independently in New York and at seven other Secretariat headquarters locations around the world, with DHSSS providing coordination among the various Services. The Senior Programme Management Assistant will be responsible for the administrative support of the GSSSP team in DHSSS and all associated projects and locations. Within delegated authority and depending on location, the Programme Assistant may be responsible for the following duties: - Independently provides full range of programme/and project management and implementation assistance at all phases of the programme/project cycle for the implementation of security systems, seeking guidance only in exceptional circumstances; - Liaises with senior officials and administrative staff in HQ, OaHs and RC duty stations with regards to Section 33 Security Projects and other security upgrades; - Liaise, coordinate with and provide guidance to administrative staff of the local project teams located at each duty station in budget, finance and procurement issues; - Researches, compiles, analyses, summarizes, and presents basic information/data on Section 33 and security systems and infrastructure upgrades, highlighting noteworthy issues/trends for consideration by appropriate parties; - Tracks resolutions and other legislative decisions that affect programme content and oversees the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes enacted by legislation; - Reviews, appraises and revises, as necessary, all Section 33 and security systems and infrastructure upgrade submissions, ensuring compliance with guidelines and organizational objectives; - Supervises the work of and provides support to local staff at each SSS duty station on all Section 33 matters; - Drafts budget and forecast based on submissions; prepares monitoring checklists, identifying stages of programme/project development, funding source, inputs by reviewing internal and external bodies, and follow-up actions required; - Prepares newsletters on programme/project-related activities; drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence, etc; - May undertake mission/field work in support of above activities, e.g. specific administrative, operational/control tasks for programme/project activities; - Establishes internal databases; sets up, files, stores and manages data and information relevant to the scope of programme/project activities; - Coordinates with all security project teams and provides technical supervision for local staff at other duty stations in the areas of procurement, IT and maintenance; - Performs other duties as assigned. - Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify, independently assess, formulate recommendations and/or resolve a wide range of issues/problems, undertake research and gather information from standard sources and to work well with figures including ability to analyze and understand financial data. Ability to design information data bases from multiple sources into an integrated programme evaluation system. Ability to direct, supervise and train office support staff. Demonstrated ability to apply judgment in the context of assignments given and discretion, resourcefulness and ability to deal proactively and tactfully with offices throughout the organization. Provides an environment in which others can talk and act without fear of repercussion; places confidence in and builds trust with colleagues, staff members and stakeholders; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. - Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. - Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. High school diploma or equivalent. Job - Specific Qualification A minimum of ten (10) years of progressively responsible experience in finance, budget, programme or project administration or related area is required. The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first-level university degree or higher. Experience conducting large scale procurement processes in the United Nations or similar international organization is required. Experience in providing office support for a security service or operation in a corporate setting is desirable. Experience with physical security systems and equipment is desirable. English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according t