Joint Programme Associate (2 openings) [Open to internal and external applicants], Sarajevo, Bosnia and Herzegovina

## Joint Programme Associate (2 openings) [Open to internal and external applicants], Sarajevo, Bosnia and Herzegovina - Organization:UNDP - United Nations Development Programme - Country:Bosnia and Herzegovina - Office:UNDP HQ Sarajevo In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby: - Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026. - Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments - Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers - Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply. The United Nations Development Programme (UNDP) is the UN's global development network, working in 170 countries and territories. In line with its 2026-2030 Country Programme, UNDP in Bosnia and Herzegovina (BiH) focuses on inclusive green growth, human capital development and accountable institutions and social cohesion. UNDP is fully committed to supporting BiH in achieving its Agenda 2030 commitments and advancing its European Union (EU) integration priorities. Across all areas of work, UNDP applies conflict-sensitive, integrated, and innovative approaches tailored to the country's development needs. The Effective Governance Sector of UNDP in Bosnia and Herzegovina implements projects in the areas of democratic governance, accountable institutions and social cohesion, rule of law, security, access to justice, social protection, and human rights, geared towards reducing inequalities, strengthening accountable and responsive institutions, and ensuring that vulnerable groups have access to essential services and opportunities. All interventions are implemented in close collaboration with government institutions, civil society organizations, academia, development partners, and other UN agencies. The Roma Assistance Programme is funded under the Instrument for Pre-Accession Assistance (IPA III) for the years 2022 and 2024. It draws resources from two complementary Action Documents, EU4PEOPLE (Employment and Social Protection) and EU4 Rule of Law and Equality (Justice, Roma Inclusion, Gender Equality), and integrates their respective objectives into a single, coherent programme support. This integrated design prevents fragmentation, eliminates duplication and ensures maximum coherence and complementarity between the social inclusion, housing governance and rights-based dimensions of Roma inclusion. The overall objective of the Action is to strengthen the rule of law, democracy, the respect of human rights and gender equality in line with EU standards. This will be achieved through a comprehensive, area-based approach to Roma inclusion that addresses the interconnected barriers faced by Roma communities. The Action will combine the formalisation and legalisation of Roma settlements, improvement of housing conditions and access to basic infrastructure with targeted measures to improve access to education, healthcare, employment opportunities, social protection, legal aid and protection from discrimination. The Programme will be implemented in partnership with UNICEF, IOM, and UNFPA, local governments, relevant institutions, ministries and civil society organisations. These partnerships will support improved coordination, interoperability, and the delivery of integrated impact, aligned with EU priorities. Under the direct supervision of the Joint Programme Manager, and overall supervision of the Sector Leader, the Joint Programme Associate will support implementation of Joint Programme, EU4PEOPLE and EU4 Rule of Law and Equality. This relates to a variety of standard administrative processes ensuring high-quality and accuracy of work. The Joint Programme Associate shall promote a client, quality, and result-oriented approach. To ensure consistent service delivery, the Joint Programme Associate will work closely with staff of the Joint Programme participating UN agencies, project staff of other projects within the Effective Governance Sector, as well as UNDP Country Office (CO) operations staff. The incumbent will be based in UNDP BiH office in Sarajevo. Duties and Responsibilities Under the direct supervision of the Joint Programme Manager, the core functions of the Joint Programme Associate will include the following: Support to project implementation, ensuring quality of business processes - Ensure business processes are in line with the UNDP regulations and rules and the UNDP internal control framework; - Assist in the organization of field visits, missions, workshops, training, roundtables, conferences and study visits within the project in cooperation with Joint Programme UN agencies, implementing partners and other relevant stakeholders; Maintain and update all administrative, personnel and financial files and records as well as general office files related to the project; - Assist in the preparation of draft job descriptions, vacancy announcements, requests for recruitments, interview minutes and requests for contracts as well as support documentation; - Assist staff by processing requests for personnel-related documents in accordance with requirements of the organization; - Maintain the inventory of project assets/equipment and project correspondence and files; - Organize travel and other logistics arrangements, in line with the project's work plan. Support to financial monitoring and management - Process all financial transactions on the UNDP online Corporate Planning System, such as non-PO invoices, requisitions, customer/supplier info updates, project budget revisions, etc.; - Ensure proper receipt of goods and services; - Maintain the internal expenditures control system that ensures invoices processed are matched and completed; transactions are correctly recorded and posted in the online system; - Take timely corrective actions on unposted invoices, including the invoices with budget check errors, match exceptions, unapproved invoices; - Support periodic and ad-hoc financial reporting to UNDP and other parties, including compilation of relevant financial and operational information received from Joint Programme UN agencies, where applicable; - Regularly monitor expenditures and commitments against the Project budget and relevant plans, and provides finance related information to support Project implementation and planning and recommends corrective actions when necessary; - Draft various correspondence concerning finance, operations and budgetary issues as required; - Assist team members, experts and consultants in liaison with UNDP Operations on financial and other operational matters; - Prepare information for evaluations or audit purposes; - Support coordination and information exchange between UNDP and Joint Programme UN agencies to facilitate timely implementation, reporting and monitoring of project activities. Support to project planning - Collect, analyse and present information for monitoring and evaluation of project implementation against project targets in coordination with Joint Programme UN agencies and other implementing partners, as required; - Compile background information for the formulation of project work plans, draft annual budgets, proposals on implementation arrangements, and drafts of annual project reports including inputs received from Joint Programme UN agencies; - Contribute to the monitoring of the quality of delivery inputs provided by the consultants, beneficiaries and contracted companies and communicates findings to the