Senior Supply Chain Associate

## Job Description Introduction Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move. IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture atIOM workplace culture | International Organization for Migration Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy,internal and internal-equivalent candidatesare considered as first-tier candidates. Organizational Context and Scope Under the overall supervision of the Chief of Mission (CoM) or Head of Office (HoO) and direct supervision of the Supply Chain Officer, the Senior Supply Chain Associate will be support the supply chain officer in day to day supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at optimal price and in a timely manner. ## Responsibilities 1. Carry out and support coordination of procurement activities in the office, including revision and consolidation of purchase request forms, organization and evaluation of bidding processes and follow up on purchase orders until the successful delivery of the products or services and timely payment to suppliers. 2. Assist supervisors in more complex, higher-value purchases. 3. Support the development of procurement plans to optimize purchasing power and facilitate the implementation of project activities. 4. Participate in negotiations of terms and conditions of purchases and help resolve issues related to the delivery of goods and services. 5. Provide technical guidance to requisitioners and all staff in the office on preparation of specifications and procurement instructions and procedures. Participate in the development, evaluation, and updating of systems and procedures for procurement; suggest areas for improvement and risk-mitigation measures. 6. Identify local and international suppliers and service providers; participate in their evaluation taking into consideration quality, prices, reliability, and services and the organization’s best interests. 7. Contribute to the development of tools for tracking of contracts, agreements, and progress toward the achievement of the procurement plans and schedules. 8. Coordinate the maintenance of files with all required documentation and the preparation and timely submission of reports and statistics. 9. Provide specialized support in the planning, implementation and monitoring of supply chain activities related to property and asset management, warehousing, insurance coverage, maintenance, and transportation. 10. Coordinate supply chain operations with other UN Agencies, partners, and government authorities. 11. Plan and coordinate fleet activities of the office and monitor fuel consumption and maintenance of vehicles. 12. Coordinate service and maintenance of office facilities and equipment and a continued supply of all essential utilities and items used in the office. 13. Provide training and guidance to the junior SCM staff of CO, while supervising, monitoring, evaluating and supporting their professional and career development. 14. Participate and engage actively in the UN inter-agency meetings and forums related to supply chain management. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives. 15. Perform other duties as may be assigned. ## Qualifications Required Qualifications and Experience Education - University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with four years of relevant professional experience; or - High school diploma with six years of relevant professional experienceCertification in Procurement, Logistics or Supply Chain Management is an advantageAccredited Universities are those listed in theUNESCO World Higher Education Database. Experience - Experience in procurement and logistics and working with service providers and vendors; - Experience with asset management process; - Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage; - Experience working in an international organization in a multi-cultural setting an advantage; - Experience in training and coordinating teams. Skills - High level of computer literacy; - Ability to work with national and international institutions; - Ability to prepare clear and concise report; - Demonstrated ability to and exercise sound judgment; - Ability to supervise staff and coordinate administrative activities; - Excellent communication and negotiation skills; - Ability to establish realistic resource requirements to meet IOM needs. Languages All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish). For this position, fluency in English & Portuguese is required (oral and written). Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at thislink. Competencies will be assessed during the selection process. Values- all IOM staff members must abide by and demonstrate these five values: - Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. - Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. - Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. - Courage: Demonstrates willingness to take a stand on issues of importance. - Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies– behavioural indicators Level 2 - Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. - Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. - Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. - Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. - Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competencies– behavioural indicators Level 2, if with direct reports - Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential. - Empowering others: Creates an enabling environment where staff can contribute their