Programme Coordinator, Rio de Janeiro, Brazil

## Programme Coordinator, Rio de Janeiro, Brazil - Organization:UN-Habitat - United Nations Human Settlements Programme - Office:UN-Habitat ROLAC The incumbent will work in close collaboration with programme, operations and project teams to support the achievement of project objectives and organizational priorities. Rio de Janeiro (RJ), Brazil Duties and Responsibilities Background The main mandate of the United Nations Human Settlements Programme (UN-Habitat) is to promote sustainable development of human settlements and policies conducive to adequate housing for all. Within this framework, UN-Habitat supports central and state governments, as well as local authorities and other partners for the implementation of the Habitat Agenda, the 2030 Agenda with the Sustainable Development Goals and the New Urban Agenda. UN-Habitat helps the urban poor by transforming cities into safer, more inclusive, compact, integrated, resilient and connected places with better opportunities where everyone can live with dignity. It works with organizations at every level, including all spheres of government, civil society, and the private sector to help build, manage, plan and finance sustainable urban development. The Regional Office for Latin American and the Caribbean – ROLAC – is based in Rio de Janeiro, Brazil. The Agency puts emphasis on developing and managing activities in the host country. Indeed, for the past years, UN-Habitat has expanded its portfolio in Brazil by working with the three tiers of government to support the formulation and implementation of more effective, sustainable, participative, and socially fairer urban economic, social, and environmental policies. The second phase of the Social Territories Program aims to strengthen the Municipality of Rio de Janeiro’s intersectoral strategy for addressing multidimensional urban poverty. It will do so by enhancing institutional capacity to produce, integrate, and use territorial evidence, while promoting actions that expand social participation, strengthen community belonging, and improve access to educational, cultural, and productive inclusion opportunities. To properly implement the above-mentioned project, a Programme Coordinator is required. Report to UN-Habitat Manager The Programme Coordinator reports to the Head of Brazil Office, who will evaluate him/her. Responsibilities The Programme Coordinator will support the implementation of the project, and its activities, with the following responsibilities: a) Programme Implementation: - Implement the overall work plan in line with project documents and the signed Contribution Agreement; - Develop inception outputs, including a detailed project work plan; - Prepare and review technical documents, consolidating all team inputs into high-quality final deliverables aligned with project outcomes and indicators; - Prepare Terms of Reference (ToRs) and detailed scopes of services for project outputs; - Establish and oversee systems for project planning, implementation, and monitoring in collaboration with partners; - Manage periodic project follow-up activities as defined in the work plan; - Ensure technical quality and compliance with Agency standards and partners’ expectations; - Prepare work plans, inception and narrative progress reports; - Identify, anticipate, and mitigate risks that may affect project implementation; - Work on systematization and exchange of knowledge, good practices, and lessons learned; - Provide technical guidance on the localization of international frameworks (e.g., SDGs, New Urban Agenda); - Maintain organized records of project activities, risks, and key documentation. b) Contribution Agreement and Financial Monitoring: - Maintain full knowledge of the Contribution Agreement and its requirements; - Monitor deadlines for narrative and financial reporting; - Request financial reports from the central team in advance of deadlines; - Track disbursement schedules and monitor fund transfers; - Monitor the overall project timeline and delivery schedule; - Inform and follow up with the central team on any need for project amendments (e.g., no-cost extensions). c) Technical Implementation: - Prepare technical and/or concept notes as required; - Liaise with central teams and technical specialists; - Organize the recruitment and management of technical teams and consultants; - Ensure timely implementation of deliverables according to the work plan. d) Engagement with Project Partners: - Under supervision, maintain and strengthen relationships with government counterparts, civil society, academia, and private sector partners; - Ensure effective communication and coordination among stakeholders; - Work closely with government partners to ensure alignment and smooth implementation; - Organize regular coordination meetings; - Provide updates on project progress, deliverables, and recruitment processes. e) Monitoring and Reporting: - Gather and compile data for monitoring and evaluation throughout the project cycle; - Monitor implementation progress and expenditure of funds; - Conduct regular follow-up and monitoring activities; - Prepare narrative progress reports. f) Knowledge Management, Advocacy, Communication and External Partnerships: - Document project processes, methodologies, and outputs; - Develop and disseminate knowledge products; - Organize project events, workshops, and training activities; - Attend meetings and conferences promoted by UN-Habitat and the project’s partners as requested. - Identify and promote the development of strategic partnerships; - Inform the Partnerships team for formalization processes of any partnership within the project; - Manage invitations and participation in relevant events and initiatives, ensuring alignment with project objectives and partnership strategy. g) Team Management: - Monitor contracts (start/end dates) of consultants; - Manage performance evaluations and contract renewals; - Validate monthly reports and deliverables for approval of the Head of Brazil Office; - Collaborate with recruitment processes (ToRs, screening, etc.); - Collaborate with onboarding processes and access to institutional systems; - Manage team schedules, leave requests, and attendance; - Conduct regular team meetings and performance feedback processes. h) Other Duties: - Have compliance with UN-Habitat quality standards and project requirements, ensuring consistency with institutional guidelines, methodologies and expected outcomes; - Develop reports following ABNT guidelines, ensuring alignment with UN-Habitat’s quality standards and project requirements; - Ensure the adoption of ethical principles in the course of the consultancy, particularly regarding active listening, respect for diversity and the promotion of safe, inclusive and participatory learning environment; - Perform any other management-related duties assigned by the Head of Brazil Office, consistent with the functions of the position. The consultant will be responsible for completing all courses and training activities that are indicated to him/her by his/her supervisor. The security course BSAFE, from UNDSS, is required to be accredited during the first month of employment. The consultant will be responsible for his/her own security, so the person should get familiarized with United Nations security mechanisms and comply with them according to the Framework of Accountability for the United Nations Security Management System. Outputs/Work Assignment The consultant will support the project’s implementation according to the stated responsibilities. Qualifications/special skills - Bachelor’s degree in Public Administration, International Relations, Social Sciences, Architecture and Urbanism, Law, Geography, Economics, or related fields is required. - Postgraduate degree (Lato Sensu or Stricto Sensu) in Public Administration, Education, Economics, Social Sciences, Political Science, Law, International Relations, or related fields is required, or an addit