Accounting and Finance Correspondent (FG IV)

2. Job Description Under the responsibility and supervision of the respective Head of Administration and Finance, the Accounting & Finance Correspondent will support the preparation of the annual accounts, review the quality of the accounting data, and provide financial support related to accounts and financial management, in accordance with the financial rules of the respective Joint Undertaking, European Commission (EC) accounting rules and EC accounting guidance. The Accounting and Finance Correspondent will be responsible for the following tasks: - liaising with the Joint Undertaking’s (JU) accounting officer regarding the annual accounts; - contributing to the annual year closure and preparing the required documents and closure bookings in liaison with all the JU’s administrative and operational services; - performing regular controls under the EC accounting guidance on the accounting environment including accounting quality controls; - performing periodical checks of databases versus SAP and monitoring year-end calculations including SAP bookings; - performing the annual asset declassification exercise; - monitoring monthly the transactions in workflow for legal commitments, budgetary commitments, invoices, payments and recovery orders; - supporting the validation of the local systems exercise; - producing various reports and preparing payment statistics; - acting as the contact point within the entity on the application of accounting procedures and other accounting related questions; - contributing to the continuous improvement of financial and administrative procedures by assisting in the development of financial procedures and the elaboration of templates and other standard documents; - providing assistance and support in the preparation of the audit files for external auditors in connection to the annual accounts; - providing assistance in the preparation of the audit files for the Internal Audit Service and the European Court of Auditors; - acting as an initiating and/or verifying agent for financial transactions including de-commitments, commitments, payments, recovery orders, credit operations in SUMMA (Accrual Based Accounting System). The successful candidate may be required to undertake other tasks and activities as necessary under the responsibility of the Head of Administration and Finance according to the evolution and development of the IHI JU’s structure or activities. Duties may evolve depending on the needs of the IHI JU. Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.