Procurement Officer - Temporary, Nairobi, Kenya

## Procurement Officer - Temporary, Nairobi, Kenya - Organization:UNODC - Office on Drugs and Crime Organizational Setting and Reporting This position is located in the Regional Office for Eastern Africa (ROEA) of the United Nations Office on Drugs and Crime (UNODC) in Nairobi, Kenya. As head of the Eastern and Southern Africa Procurement Hub, the incumbent works under the direct supervision of the Chief Procurement Officer (UNOV Procurement Unit, Vienna), and the overall guidance of the UNODC Regional Representative for Eastern Africa. The incumbent will execute his/her functions as part of the ROEA Operations team and the Administrative Officer (Operations Manager) will serve as an additional supervisor. For more information on UNODC, please visit www.unodc.org The incumbent coordinates, supports and provides supervisory oversight of the procurement function at ROEA and the UNODC Regional Office for Southern Africa (ROSAF). The incumbent is expected, upon request, to support all national, regional and global programmes and projects operational in the two regions covered by the hub. Within assigned authority the Procurement Officer will perform the following specific duties: - Serve as the procurement and contracting expert for technically and legally complex procurement processes across a wide range of goods and services (e.g. information technology, specialized electronic equipment and instruments, medicines, safety and security equipment, including personal protective equipment, food goods, building maintenance materials, office supplies, furniture, construction, refurbishment work, fuel, office lease etc.), while considering local market conditions. - Plan, develop and manage procurement activities related to infrastructure and major construction projects, including those of significant value, in consultation and supported by the UNOV Procurement Unit, in close cooperation with UNODC architects, engineers, and national authorities to ensure that all applicable building codes, regulations and safety precautions are followed. - Lead and manage all procurement activities, ensuring compliance with policies and providing end-to-end support across projects and programmes. - Review and evaluate procurement requests, ensuring technical specifications are appropriate, and guide and support buyers and requisitioners through quality assurance and coordination. - Develop procurement procedures, workflows, standards and evaluation criteria; organize staff development and training activities. - Conduct and lead negotiations with supplier representatives; prepare and manage complex contracts for procurement of non-routine and technologically advanced commodities or long-range services; long term agreements, and tender processes; evaluate bids and recommend award of contracts; sign procurement orders up to the authorized limit under delegated authority or prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official. - Develop strategies and design innovative solutions to resolve any possible issues/conflicts arising out of complex procurement cases, particularly in relation to construction projects, in cooperation with architects, engineers and other UNODC staff, experts and consultants. Liaise closely with national authorities in conforming with local construction laws. - Prepare, review, clear and/or approve a variety of procurement-related documents, including notes to file, contracts, communications, guidelines, and instructions. - Establish strategies and solutions to address complex procurement challenges, including contract negotiations and dispute resolution. - Ensure procurement activities comply with the United Nations Secretariat Financial Regulations and Rules; coordinate with other entities such as the United Nations Office at Nairobi (UNON) and the United Nations Development Programme (UNDP) in line with the Mutual Recognition principle. - Promote and support discussions within the UN system in the context of the Business Operating Strategy (BOS) aimed at increasing the number of established Long-Term Agreements to support UNODC. - Contribute to the development of regional procurement guidance notes, procedures, workflows, standards, templates, innovation initiatives and criteria for the evaluation of goods, services, and supplier capacity; streamline procurement processes and support implementation of UNOV/UNODC and Secretariat-wide initiatives. - Develop and deliver training, coaching and guidance on procurement practices to staff and stakeholders. - Improve and streamline procurement processes through analysis, standardization, and implementation of new tools and initiatives undertaken by the UN Secretariat. - Develop templates, standard operating procedures and other planning and monitoring tools to enhance efficiency and oversight. - Manage, as appropriate, the preparation of accurate and timely reports on procurement activities. - Monitor and manage reporting, auditing, and compliance of procurement activities, ensuring timely responses to recommendations and audit findings. - Lead the implementation of Enterprise and Corporate tools mandated by the Organization to enhance productivity and improve overall operations. These tools may include the Procurement Tracker, the e-tendering tool (Ariba), the Instant Feedback System (IFS) and the Contract Performance Reporting Tool (CPRT). Following deployment, ensure their effective utilization through user support, guidance, monitoring, and continuous improvement initiatives to maximize organizational benefits and compliance. - Monitor various corporate dashboards to ensure compliance with key performance indicators related to procurement and coordinate with counterparts to ensure compliance with procurement standards. - Provide guidance to and supervise procurement staff. - Collect and analyze data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. - Monitor and oversee the use of Low Value Acquisition (LVA) within the Hub, with the aim to identify opportunities for consolidation, reducing reliance on LVA, and promoting the establishment and use of Long-Term Agreements (LTAs) for the Hub. - Liaise closely with all programmes and project teams in the Hub and ensure efficient and continuous communication and exchange of information. - Conduct missions to the field, as and when needed. - Perform other work-related duties as required. Professionalism: Has knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for highly complex and technologically advanced goods and services. Has knowledge of contract law and expertise in handling complex procurement and contract issues. Has knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Is able to shape and influence agreements with requisitioning units and vendors. Has ability to apply technical expertise to resolve a range of complex and/or sensitive issues/problems. Is able to develop procurement policies, procedures and new programmes. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Accountability: Takes