Business Support Assistant SC 5 - Roster for the Caribbean Multi-Country Office, Bridgetown, Barbados

## Business Support Assistant SC 5 - Roster for the Caribbean Multi-Country Office, Bridgetown, Barbados - Organization:WFP - World Food Programme - Office:WFP in Bridgetown, Barbados DEADLINE FOR APPLICATIONS WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok. - WFP is a 2020 Nobel Peace Prize Laureate. - WFP offers a highly inclusive, diverse, and multicultural working environment. - WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities. - A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. - We offer an attractive compensation package (please refer to theTerms and Conditionssection of this vacancy announcement). CALL FOR EXPRESSION OF INTEREST The World Food Programme (WFP) Caribbean Multi Country Office (MCO) invites applications from qualified nationals of CARICOM Member States for inclusion in itsBusiness Support Assistant Roster. The purpose of this roster is to establish a pool of pre qualified candidates who may be considered for short to medium term administrative support opportunities across the countries and territories covered by the Caribbean MCO, based on existing and/or future operational requirements. WFP is seeking adaptable, service oriented, and results focused professionals who can contribute to the efficient delivery of business support services and help strengthen WFP's ability to serve vulnerable communities across the Caribbean. ORGANISATIONAL CONTEXT: In 2018, WFP re-established its presence in the Caribbean with an office in Barbados. The WFP Caribbean Multi-Country Office (MCO) supports 22 countries and territories across the English- and Dutch-speaking Caribbean. WFP Caribbean's capacity strengthening programme focuses on vulnerability analysis and mapping; end-to-end supply chain management; shock-responsive social protection; school-based programming; food systems strengthening; and climate risk financing. In times of crisis, WFP works with partners to provide direct assistance when events surpass national and regional capacities by delivering food, cash or voucher assistance, or through emergency logistics or emergency telecommunications service provision. Countries covered by the WFP Caribbean Multi-Country Office includeAnguilla, Antigua and Barbuda, Aruba, Bahamas (the), Barbados, Belize, Bermuda, British Virgin Islands, Cayman Islands, Curaçao, Dominica, Grenada, Guyana, Jamaica, Montserrat, Saint Lucia, Saint Kitts and Nevis, Saint Vincent and the Grenadines, Sint Maarten, Suriname, Trinidad and Tobago, and Turks and Caicos Islands. At this level job holders are expected to take responsibility for completion of a range of tasks and activities requiring some interpretation of standard guidelines/practices. Job holders are expected to recommend a course of action to staff at various levels and may allocate tasks to other support staff. Successful candidates may be considered for assignments within a variety of functional areas including: - Management Services- To support the effective day-to-day delivery of specialised, client-focused, and value-for-money services pertaining to the Management Services portfolio which includes asset management, travel, facilities management, vendor management etc. - Finance- To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources. - Human Resources- To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client focused and strategy-oriented HR services. - Programme- To perform specialized and/or standardized policy and programme-related processes and activities to support the effective delivery of assistance packages. - Logistics- To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities. - Procurement- To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services. - Information Technology- To deliver high quality technical support, system and data maintenance across a range of areas, in order to contribute to the effective delivery of IT services. - Communication- To perform general administrative and some specialised communications processes that support the creation of communications content and the delivery of communications services aimed at maintaining and enhancing WFP's visibility and reputation and supporting fundraising activities. KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive): - Provide administrative, operational, and business support services to facilitate the efficient delivery of programme and corporate activities. - Prepare, compile, and review reports, correspondence, records, presentations, and other documentation to support informed decision making and effective service delivery. - Respond to routine enquiries from internal and external stakeholders, providing accurate information and guidance in accordance with established policies and procedures. - Maintain organized filing systems, databases, records, and information management tools to ensure data accuracy, accessibility, and compliance with organizational standards. - Support the implementation of administrative, financial, logistics, procurement, programme, human resources, communications, or information technology processes, as applicable to the assigned function. - Monitor workflows and follow up on pending actions to ensure timely completion of tasks and adherence to established deadlines. - Assist with data collection, validation, and basic analysis to support reporting requirements and operational planning. - Coordinate meetings, events, travel arrangements, workshops, and other administrative activities as required and as related to specific function of assignment. - Establish and maintain effective working relationships with colleagues, partners, vendors, and other stakeholders to support collaboration and service delivery. - Review documents and correspondence for accuracy, completeness, and consistency with corporate standards and guidelines. - Identify opportunities to improve business processes and contribute to the implementation of efficiency and quality improvement initiatives. - Provide g