Rosters: Programme Assistant / Associate - Programme or Procurement, Ankara, Türkiye

## Rosters: Programme Assistant / Associate - Programme or Procurement, Ankara, Türkiye - Organization:WHO - World Health Organization Rosters: Programme Assistant (G5)/ Associate (G6) Programme or Procurement Grade : Multiple grade levels Contractual Arrangement : Multiple contractual arrangements Contract Duration (Years, Months, Days) : 6-12 months Job Posting: Sep 8, 2026, 6:40:30 AM OBJECTIVES OF THE PROGRAMME WHO's work in countries operationalizes the General Programme of Work (GPW14) and the European Programme of Work 2025-2029 (EPW2). GPW14 focuses on accelerating progress toward Health for All by strengthening systems for health, improving access to essential services, advancing preparedness and resilience, and reducing health inequalities. EPW2, endorsed at RC75 following extensive consultation with Member States, reaffirms WHO/Europe's role in bringing unique value to countries through five core functions: - International knowledge hub for health providing authoritative evidence, norms, policies and best practices from across the Region and globally to inform national public health decision-making. - Impartial coordinator for everyone's health convening national stakeholders and partners to align strategies and support coherent, multisectoral responses to shared health challenges. - Leader in tracking and managing cross-border health threats supporting surveillance, preparedness, and coordinated action on public health emergencies in line with the Preparedness 2.0 agenda. - Driver of health system transformation advising national authorities on evidence-informed reforms and policies that strengthen health systems and improve performance. - Voice for health equity helping countries identify who is being left behind and integrating equity considerations into health policies and strategies. In this context, WHO Country Offices enable the translation of global and regional commitments into national action. They support Member States by providing strategic advice, convening dialogue across sectors and partners, connecting national authorities with WHO's technical expertise, and facilitating the use of evidence and best practices to inform policy. DESCRIPTION OF DUTIES - Drafts correspondence and documents in consultation with professional staff in the country office. Independently composes and finalizes correspondence of administrative nature. Revises correspondence, reports, and documents for proper form and (non-technical) content. Takes notes at meetings. Types reports and other documentation. Arranges duty travel. Acts as informal interpreter/translator when required. - Scans, records, refers and follows up correspondence and documents, evaluates the urgency or critical nature of items, and bringing them to the attention of the responsible staff. Informs and reminds responsible staff of follow-up dates and deadlines for response or specific actions, supplying supporting material as appropriate. - Using the relevant ERP system(s), monitors aspects of the implementation of project activities and availability of funds for project/programme budget levels and financial expenditures, according to the approved project work plan. Assembles draft background for planning, monitoring and evaluation exercises. Inputs duty travel recommendations and issues reminders for follow up, records project/programme monitoring and evaluation notes. - Makes administrative arrangements for country and intercountry activities including preparation of various committal documents related to the procurement of goods, standard contracts (APW, DFC, etc) as per the established EURO guidelines, and services, arrangement of recruitment of consultants, and duty travel in accordance with the approved programme/project budget. - Assists in the organization of meetings held in-the country (working groups, seminars/courses, workshops, and symposia), i.e.: makes general administrative preparations, including organization of practical local arrangements and advance transport of documents/equipment; arranges hospitality as appropriate. Provides administrative and secretarial support during the meetings, and pays per diem to participants as appropriate (not obligatory). Prepares reports to ensure all activities are well documented as well as administrative reports. - Establishes and maintains the filing system of technical documents and correspondence. Creates background files and compiles reference material as appropriate. Establishes and updates a proper computerized information system on on-going collaboration, counterparts. Accesses and retrieves information from relevant databases and updates as required. - Responds to and acts on enquiries in a timely manner. Assesses the critical nature of technical enquiries and refers them to appropriate staff for reply. Coordinates appointments for supervisor and organizes programmes for visitors. - Maintains WHO documentation modules (if applicable) and all WHO documentation in consultation with the WHO Documentation Centre as applicable: ensures that information is properly disseminated. - Provides briefing and guidance to general service and professional staff on general office practices and procedures; assists/replaces colleagues in the team and performs other related duties as required. G6 level (Programme Associate): - Provide administrative support to the operational planning, development of the project and workplan and assist the team(s) as required along the life-circle of the project. - Follow-up on the Unit's HR-administrative issues; ensure proper management of the HR Plan/HR Action Plan within the workplan. - Draft and circulate for approval the necessary paperwork for HRS to act on staff contractual and other matters. - Check, obligate and clear purchase requests for services and equipment, working in close collaboration with relevant colleagues to ensure that ordered services are appropriate. - Track/administer the team's client-support/response system and flow of information, monitoring and ensuring the processing of requests and correspondence. - Provide administrative support to the organization of internal and external meetings. - Manage the smooth running of the administrative functions, including maintaining an up-to-date status of the office space and acting as the office space focal point for the programme. - Compile and ensure the availability of documentation for team meetings, seminars, and workshops. - Establish and/or maintain the team's electronic filing system of technical documents and correspondence. - Prepare routine and ad hoc financial reports using the relevant ERP system and other related sources of information. Review budget plans, monitor and analyse project financial performance and support with donor reporting as and when needed. - Review and process transactions in the enterprise resource planning system and follow up with concerned parties on the receipt of deliverables and finalization of payments. - Monitor the implementation project/programme activities. G6 level (Procurement Associate): - Support procurement planning for project activities by assisting programme teams in identifying procurement and logistics needs and aligning requisitions with approved timelines. - Prepare, compile and process procurement-related documentation the relevant ERP system(s). - Track procurement actions from initiation through award, delivery and closure, maintaining up-to-date records and following up with internal focal points, suppliers and service providers on pending actions. - Support procurement and contract management for goods and services. - Provide administrative support for logistics and supply chain processes. - Assist in coordinating customs clearance processes for imported goods in line with national regulations and WHO procedures. - Support preparation, tracking and filing of donation-related documentation for goods provided to national authorities, including coordination with the Ministry of