INBOUND DELIVERY COORDINATION OFFICER, Port-au-Prince, Haiti

## INBOUND DELIVERY COORDINATION OFFICER, Port-au-Prince, Haiti - Organization:United Nations Support Office in Haiti (UNSOH) - Office:UNSOH in Port-au-Prince Organizational Setting and Reporting This position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The position is based in Port-au-Prince and is located in the Movement Control Unit.The incumbent will report to the Chief of Unit, Movement Control, P-4 or her/his designate. Within delegated authority, the Inbound Delivery Coordination Officer, FS6 may be responsible for the following duties: Inbound Delivery Coordination duties: - Coordinates the inbound activities for freight into the mission in accordance with mission supply chain plan with Vendor, Procurement, Centralised Warehouse and all other parties concerned. - Contacts vendor to confirm delivery status and to review shipment documents to secure that goods are delivered according to the agreed terms and conditions on the Purchase Order. - Collects, checks and updates information (e.g. ETA, quantities, etc.) and documents (e.g. BoL, customs clearance, etc.), provided by commodity and freight forward vendors, in ERP system (Umoja) to facilitate downstream processes. - Tracks and traces all deliveries and updates the Inbound Delivery with necessary information and shipment documents to provide all stakeholders with a constant status overview of incoming shipments. - Search for issues, which may delay and/or disturb the delivery of goods and seek for remedial solutions with all parties concerned (Procurement, Vendor, Centralised Warehouse. - Confirms delivery dates and quantities received and provides delivery confirmation documents to support virtual and/or physical receipt in accordance with agreed Incoterms. - Plans deliveries, raises shopping carts and drafts SOW for freight forwarding services, including technical evaluation of bids. - Liaises and coordinates customs, transport and MovCon activities, related to inbound shipments with vendors, customs and all other relevant local and national authorities. Movement Control duties: - Coordinates the activities of a central or regional movement control office within a specific geographic area in a field mission. - Participates in coordination of the provision of reliable, cost effective and efficient movement control services for the transportation of passengers and cargo (including dangerous goods requiring special handling) within the area of responsibility. - Provides technical advice to the substantive and support elements of a field mission on all aspects of the transportation activities. - Monitors the reference documents to ensure that they are current and readily available and accessible to all relevant personnel’ - Develops, in consultation with the Chief of Unit, Movement Control, cost-effective and efficient transport plans, accessing the modalities of different means of transport, examining the costs and benefits of outsourcing transport functions and their feasibility in operational terms. - Evaluates short-term aviation, sea and surface transport contracts. - Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for movement control services. Reporting, Communication and Relationship Management duties: - Drafts and coordinates logistics plans and other documents supporting the implementation of logistics operations related to inbound shipments, as directed by Head of Unit or Section Chief. - Liaises and coordinates logistics support for inbound shipments with other sections/units within the mission, such as Procurement, Centralised Warehouse and, outside the mission support structure, with security and substantive offices. - Coordinates logistics requirements for inbound shipments with other UN entities, other organizations and Host Government entities. - Monitoring the implementation of logistics and security related agreements on the transit of goods to local authorities at all stages, including the analysis of implementation difficulties and initiating remedial action. Administration and other duties: - Drafts and coordinates inputs to logistics reports, presentations, briefing notes, and other information documents required by the management, including inputs required by the UNHQ. Liaises and coordinates logistics support with UNHQ. - Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained. - Provides inputs to the standard operating procedures for the movement control related processes. - Monitors that UN financial regulations and rules are complied with in all activities of the subordinate elements. - Performs other duties as required. - Ensure that daily activities are in compliance with the DOS Environmental and Waste Management policies and in line with the DOS Environment Strategy objectives. Professionalism: Knowledge of steps involved in a large volume transportation program; ability to prepare and negotiate transportation requirements with representatives of air, sea, and surface transportation contractors; understanding of regulations and requirements designed to ensure the safety of personnel and goods transported by contracted carriers; ability to perform research and to evaluate and integrate information from a wide variety of sources and to assess impact on transport operations; ability to use electronic spreadsheets (MS Excel) and Power point presentations; proficiency as an end user with databases (input of data and running of queries). Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. High school diploma or equivalent is required. Job - Specific Qualification Certification in Dangerous Goods transportation in accordance with the rules and regulations of the International Air Transport Association (IATA) and/or the International Civil Aviation Organization (ICAO) and/or International Maritime Organization (IMO) is required. A minimum of ten (10) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, or transport logistics management with at least three (3) years of supervisory experience on a position directly related to the coordination of complex