Legal Executive Officer

POST CONTEXT/POST SUMMARYSupreme Headquarters Allied Powers Europe (SHAPE) is a strategic military headquarters. Its role is to prepare, plan, conduct and execute NATO military operations, missions and tasks in order to achieve the strategic objectives of the Alliance. As such, it contributes to the deterrence of aggression and the preservation of peace, security, and the territorial integrity of Alliance. SHAPE supports the Supreme Allied Commander Europe in fulfilling his terms of reference, as directed by the North Atlantic- Council. Within SHAPE, the Office of Legal Affairs (OLA) is responsible for providing legal advice and guidance to SACEUR, SHAPE staff, and the Legal Advisors of subordinated HQs in all relevant matters. PRINCIPAL DUTIESThe Legal Executive Officer (LEXO)'s duties are:?    Executes the everyday management of the legal division and coordinates the work programme of the Division on behalf of the ACO Legal Advisor, issuing directions in this respect. Takes action, as required, on tasking and other assignments, coordinating with the OLA branch heads and other elements of OLA as appropriate.?    Manages the day-to-day operations and optimizes administrative processes of OLA. Ensures all deliverables are accurate and submitted consistently with deadlines, contributing to informed decision-making and strategic planning.?    Provides comprehensive support to the ACO Legal Advisor.  Prepares briefing materials, conducts research, and drafts documents needed for meetings.?    Facilitates effective communication and coordination between the legal office and the Command Group and with other departments and commands within NATO. Facilitates the flow of direction and guidance from the ACO Legal Advisor to the OLA team and other legal offices.  Attends and contributes to meetings, ensuring that legal office considerations are appropriately represented and addressed. Represents the ACO Legal Advisor in Boards, Meetings, or Committees.?    Assists the ACO Legal Advisor in executing Command Group orders, directives, and security regulations, guiding the team and ensuring enforcement and compliance across OLA members as necessary.?    Reviews all outgoing correspondence for quality and compliance with applicable directives and policies.?   Serves as or supervises the Divisional Security Officer and Fund Manager.  Manages the computer and information systems and records management contractors to ensure effective performance, compliance, and alignment with organizational objectives.?    Ensures the proper archiving, classification, secure storage, and retrieval of all records in compliance with organizational policies, regulatory requirements, and document retention standards. Enables the use of the ACO Central Repository for International Agreements and other legal reference materials by SHAPE staff and ACO HQs.?    As tasked by the Director OLA, assists in handling legal matters within the office, supporting the Director OLA and the branch heads by investigating and examining relevant facts and legal questions, and providing recommendations for resolution.?    Drafts legal correspondence, directives, standard operating procedures, terms of reference, briefings, and other matters.?    Leads and optimizes ongoing projects, aligning stakeholder priorities, managing budgets, and driving innovation through effective implementation.Supervisory Duties:?    Supervises the OLA civilian and military personnel responsible for supporting the above functions. SPECIAL REQUIREMENTS AND ADDITIONAL DUTIESThe employee may be required to perform a similar range of duties elsewhere within the organization at the same grade without there being any change to the contract. The Legal Executive Officer may be required to perform other related duties as directed (in particular, to serve as a member of Working Groups, Project Teams, etc. for defined periods of time).  Additionally, she/he may be reassigned as directed by the Chief of Staff for up to 180 days (and when necessary, in excess of 180 days with her/his agreement). Annual temporary duty (TDY) requirement: The incumbent may have to undertake TDY within and outside NATO’s boundaries and deployments may be required in support of military operations and exercises, and/or TDY assignments, for up to 30 days. The incumbent may be required to work outside normal office hours.The work is normally performed in a normal NATO office working environment. ESSENTIAL QUALIFICATIONSa. Professional Experience1)    Previous experience in a coordination office/front office of an executive or general/flag officer official.2)    Previous managerial experience in a military headquarters or international organization. b. Education/TrainingUniversity Degree in law or related discipline (e.g. business administration) or Higher Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 4 years post related experience. c. LanguageEnglish - SLP 3333 (Listening, Speaking, Reading and Writing) DESIRABLE QUALIFICATIONSa. Professional Experience1)    Additional years of experience in the areas described under essential qualifications above.2)    Sound knowledge of the NATO and ACO structure, organisation, and mission.3)    Previous experience in an executive officer function, to include managerial and supervising experience in a coordination office/front office of an executive or general/flag officer official. b. Education/Training1)    Advanced degree in law.2)    Professional license to practice law or eligibility for the same.3)    Project manager training. c. LanguageFrench SLP 2222 ATTRIBUTES/COMPETENCIESa. Personal attributes:The incumbent must work collegially with and coordinate effectively with colleagues, including legal professionals and others, in an international environment.  This requires the incumbent to show courtesy, empathy, negotiating skills, and service mindedness. The incumbent must be capable of managing complex projects and prioritizing and assigning work effectively.  This requires mental alertness, attention to details, and working well under pressure. The incumbent must be capable of representing an executive-level official in interactions within the headquarters and with external organisations.  This requires good interpersonal and communication skills, diplomacy, poise, and tact. The incumbent must provide excellent customer service.  This requires diligence, tact, and discretion (i.e., adherence to confidentiality). The incumbent is expected to be capable of working with minimum supervision on routine matters. Incumbent is expected to be capable of understanding and applying governing policies and procedures correctly to the execution of assigned responsibilities. b. Professional Contacts:Routinely, directly interrelates with members of the SHAPE staff and Command Group. Contacts, apart from SHAPE staff, are principally with legal support personnel in other NATO bodies, National Military Representatives to SHAPE, and national administrations of NATO and non-NATO countries in order to exchange information, to solicit information, to provide or seek guidance on various issues. c. Supervisory duties:Directly supervises and provides professional guidance and instruction to OLA staff responsible for supporting the functions described above. REMARKS:Duration of contract: Serving staff members will be offered a contract according to the NATO Civilian Personnel Regulations (NCPR).  Newly recruited staff will be offered a definite duration contract of three years normally followed by an indefinite duration contract. The salary will be the basic entry-level monthly salary defined by the NATO Grade of the post, which may be augmented by allowances based on the selected staff member’s eligibility, and which is subject to the withholding of approximately 20% for pension and medical insurance contributions.