Independent Consultant Spanish Programme Support Services (18 months cons, Madrid, Spain

## Independent Consultant Spanish Programme Support Services (18 months cons, Madrid, Spain - Organization:European Climate Foundation (ECF) About the European Climate Foundation The European Climate Foundation (ECF) is a major philanthropic initiative working to help tackle the climate crisis by fostering the transition to a net-zero emissions society at national, European and global levels. ECF supports a broad network of partner organisations working to advance ambitious climate and energy policies, contribute to public debate on climate action, and help deliver a socially responsible transition to a sustainable economy and society. About the Spain Programme The ECF Spain Programme collaborates with a diverse range of stakeholders, including civil society organisations, think tanks, policymakers, business representatives and academic institutions, to advance climate and energy transition objectives in Spain. The programme seeks to strengthen political support for climate action and contribute to the development of practical and socially inclusive decarbonisation solutions. Objectives of the assignment ECF is seeking proposals from qualified independent consultants to provide programme coordination, operational support and stakeholder engagement services to the Spain Programme over an anticipated period of 18 months. The selected consultant will provide specialised support services aimed at enhancing programme delivery, facilitating stakeholder engagement, supporting grant-making processes and improving information management and operational effectiveness. The consultant shall determine the most appropriate methodology, work organisation and approach to deliver the agreed services and outputs. Programme Coordination and Reporting Support: § Provide programme coordination services supporting the planning, monitoring and reporting of programme activities. § Prepare summaries, briefing materials, reports and supporting documentation for programme activities and decision-making processes. § Maintain agreed project documentation repositories and information management systems. § Prepare meeting summaries, action logs and progress updates where required. § Support the implementation and continuous improvement of programme management processes and tools. Stakeholder and Network Engagement Support: § Coordinate interactions with designated grantees, partner organisations, funders and other stakeholders. § Facilitate communication and information exchange among relevant stakeholder groups. § Support the organisation and administration of working groups, thematic communities and collaborative initiatives. § Maintain stakeholder records and contact databases in accordance with programme requirements. Meeting and Event Coordination Services: § Plan and coordinate online and in-person workshops, meetings and programme events. § Liaise with venues, suppliers, service providers and participants as required. § Prepare event materials, agendas, participant information and post-event summaries. § Coordinate travel-related logistics where specifically requested. § Support the evaluation and documentation of event outcomes and lessons learned. Grant-Making Process Support: § Provide administrative and analytical support throughout the grant-making process. § Support the review and assessment of grant applications against agreed criteria. § Prepare assessments, summaries and due diligence materials for internal review. § Monitor the progress of funded initiatives and compile implementation updates. § Coordinate grant-related documentation and reporting requirements. Final grant approval decisions and funding authorisations shall remain exclusively with ECF. Communication and Impact Reporting Support: § Draft newsletters, stakeholder updates and other communication materials. § Support the collection and organisation of impact-related information and evidence. § Prepare case studies, success stories and programme summaries. § Assist in the preparation of reports, presentations and communication materials highlighting programme achievements and lessons learned. Operational and Administrative Support Services § Maintain and update agreed databases, CRM systems and programme records. § Provide administrative support related to budgets, invoices, contracts, grants and consultancy engagements. § Support the coordination of operational and logistical activities associated with programme delivery. § Contribute to continuous improvement initiatives, process optimisation and knowledge management activities. § Deliver other project-related support services reasonably connected to the objectives of the assignment. Expected deliverables Deliverables may include: § Programme activity reports and progress summaries § Meeting agendas, summaries and action trackers § Event plans and post-event reports § Stakeholder and contact management records § Grant assessment and monitoring documentation § Communication materials and newsletters § Impact narratives and programme case studies § Updated operational procedures and process documentation Specific deliverables, priorities and timelines will be agreed with the selected consultant and documented. The consultant should demonstrate: § Relevant experience providing programme coordination, project management, operational support or advisory services. § Interest and familiarity with climate, sustainability, energy transition or public policy topics. § Strong stakeholder engagement and communication capabilities. § Excellent written and spoken English and Spanish. § Strong organisational and project coordination skills. § Ability to work independently and manage multiple priorities simultaneously. § Experience working with CRM systems, collaboration platforms and Microsoft Office tools. § Strong attention to detail and commitment to high-quality deliverables. Experience working with philanthropic organisations, NGOs, public affairs or grant-making environments is considered an advantage. § The engagement will be structured as an independent consultancy agreement with a duration of 18 months and a (mutual) 1 month notice period. § Nothing in this Request for Quotations or any resulting agreement shall be construed as creating an employment relationship, agency relationship or entitlement to employee benefits. § The selected consultant shall remain responsible for the management of their own business activities, taxes, social security obligations, professional insurance and working arrangements, unless otherwise agreed in writing. § For face-to-face alignment, presence in our Madrid office will be required at least four times per month. Proposal Submission Requirements By latest Friday 11thof September, interested consultants are invited to submit one single PDF document combining: 1. A cover letter (max. 1 page) outlining: o Fee proposal: your expected daily rate: we aim for a daily fee below 500€. Diversity and inclusion ECF is committed to building diverse and inclusive partnerships and encourages proposals from qualified consultants regardless of background, identity, disability, age, religion, ethnicity, gender, sexual orientation or any other protected characteristic. Reasonable accommodations can be discussed throughout the procurement and selection process where required.