Programme Management Assistant, Banjul, Gambia

## Programme Management Assistant, Banjul, Gambia - Organization:RCS - Resident Coordinator System - Office:RCS in Banjul, Gambia Organizational Setting and Reporting The UN Secretary-General's launched on 1 January 2019 a bold and new global reform which repositioned the UN Development System to deliver more effectively and efficiently with the achievement of the 2030 Agenda and the Sustainable Development Goals. As part of this reform, UN Resident Coordinator Offices (UN RCO), under the leadership of an empowered and independent UN Resident Coordinator - the highest-ranking official of the UN Development System and Representative of the UN Secretary-General at country level - support countries in the achievement of their development priorities and the attainment of the SDGs. This position is in the Resident Coordinator's Office (RCO) in Banjul, The Gambia. The Programme Management Assistant works under the overall guidance of and reports to the Head of the RCO, The Gambia. Within limits of delegated authority and under the direct supervision of the Head of RCO, the incumbent will be responsible for the following duties: - Provides assistance in support of planning, coordination and implementation activities related to the preparation of the 2026 Common Country Analysis (CCA) update and other analytical products of the Resident Coordinator's Office (RCO). - Researches, compiles, analyses, summarizes and presents quantitative and qualitative information relevant to the Common Country Analysis, Cooperation Framework implementation and other RCO priorities, including SDG data, demographic trends, socio-economic information, sector studies, vulnerability assessments and other development-related evidence. - Assists in the collection, organization and review of information from UN entities, government institutions, development partners, academia and other stakeholders, ensuring that relevant evidence and reference materials are available for analytical processes. - Assists in the preparation, maintenance and updating of evidence matrices, source libraries, reference documentation and other knowledge management tools to support analytical and coordination activities. - Supports the identification of information gaps and assists in the preparation of summaries, background notes, evidence briefs and other analytical inputs for review by the Head of RCO and the United Nations Country Team (UNCT). - Serves as a focal point for coordination and follow-up of CCA-related consultations, working sessions and inter-agency engagements, involving liaison with UN entities, government counterparts, development partners, academia and other stakeholders. - Assists in the preparation of agendas, briefing materials, background documents and reference packages for consultations, workshops, meetings and other coordination activities. - Monitors and tracks comments, inputs, recommendations and follow-up actions arising from consultations and review processes; assists in ensuring timely incorporation of feedback into draft products. - Supports the drafting, formatting, review and version control of analytical products, reports, consultation summaries, issue briefs, presentations and other knowledge products. - Collaborates with programme and coordination colleagues in the preparation of analytical materials and reports to support decision-making, policy dialogue, Cooperation Framework implementation and SDG acceleration efforts. - Assists with the collection and analysis of data, and preparation of data presentations, visualizations, reports and knowledge products for information sharing, planning, reporting and decision-making purposes. - Supports knowledge management, learning and information-sharing initiatives by organizing documentation, lessons learned, knowledge products and materials that promote evidence-based decision-making and institutional learning. - Assists in the preparation of presentation materials, consultation briefs, annotated outlines, talking points and other communication products related to RCO priorities. - Prepares, maintains and updates electronic and paper files, databases, records and other information management systems; generates periodic and ad hoc reports, statistical summaries and background materials as required. - Drafts correspondence and communications related to coordination, analytical and knowledge management activities, and contributes to periodic reporting requirements of the RCO. - Supports the use of data, analytics, digital tools, innovation and strategic foresight approaches in RCO planning, coordination, reporting and knowledge management activities. - Provides guidance and support, as required, on information management, documentation and knowledge-sharing processes within the team. - Performs other related duties as assigned. PROFESSIONALISM: Knowledge of policies, processes and procedures generally and in particular those related to programme /project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Completion of High school diploma or equivalent, is required. Additional certification or training on administration, audit, finance, business administration, programme/project management or a similar area, is highly desirable. Job - Specific Qualification A minimum of seven years (7) of progressively responsible experience in the field of programmatic/project, administrative and/or technical support or in other related fields is required. The minimum years of relevant experience is reduced to two (2) years for candidates who possess a first-level university de