TEAM ASSISTANT, New York, United States

## TEAM ASSISTANT, New York, United States - Organization:DESA - Department of Economic and Social Affairs - Office:DESA New York, USA Organizational Setting and Reporting The position is located in the Secretariat to the intergovernmental negotiations on a Framework Convention on International Tax Cooperation of the Financing for Sustainable Development Office of the Department of Economic and Social Affairs (DESA). The Team Assistant reports to the Principal Economic Affairs Officer of the Unit in the Financing for Sustainable Development Office. Under the Director supervision of the Principal Economic Affairs Officer, the Team Assistant will be responsible for the following duties: - Provides logistical and administrative support in follow-up to the Framework Convention on International Tax Cooperation ; - Performs a wide range of office support and administrative functions. - Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports. - Monitors processes and schedules related the unit’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements. - Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc. - Generates a variety of standard statistical and other reports, work orders, etc., using various databases. - Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format. - Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling. - Provides secretarial, administrative and logistics support to in-person, virtual, and hybrid meetings, boards, committees, conferences, etc. - Assists in the maintenance of websites by scanning, converting and posting a variety of documents onto the site. - Assists in the preparation of presentation materials using appropriate technology/software. - Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit. - Performs data entry and extraction functions. - Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions. - Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc. - Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.). - Maintains files (both paper and electronic) and databases for work unit. - Assists in providing software and office equipment support. - Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc. - Performs other duties as assigned. - PROFESSIONALISM: Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. - COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. - TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. High school diploma or equivalent is required. Job - Specific Qualification A minimum of three years of experience in general office support or related areas is required. Experience in the use of MS Office and web posting is required. Experience using integrated information management systems, such as SAP, Oracle, Inspira, Umoja, Unite Docs or other comparable systems is required. Experience in administrative support for meetings, conferences or workshops, including logistics and travel arrangements, is desirable. Experience in research and preparation of reports is desirable. Experience in working for an international organization is desirable. English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details). Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. - This position is an extra-budgetary position that will be temporarily available for an initial period of six months, with possibility of extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. - This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. - While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. - Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. - Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. - Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational r