PROCUREMENT ASSISTANT, Santo Domingo, Dominican Republic

## PROCUREMENT ASSISTANT, Santo Domingo, Dominican Republic - Organization:United Nations Support Office in Haiti (UNSOH) - Country:Dominican Republic - Office:UNSOH in Santo Domingo Organizational Setting and Reporting The temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support, primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The temporary position is based in Santo Domingo and is located in the Procurement Section. The incumbent will report to the Chief of Section, P5, or designated officer. Under the supervision and general guidance of the designated Procurement Officer, the Procurement Assistant, G5 will perform the following functions: - Provides procurement and logistical support to the team in the acquisition of a wide variety of goods and services. - Reviews, records, and prioritizes purchasing requests and obtains additional information/documentation as required; determines the availability of vendors and funding sources. - Monitors the status of existing requisitions, maintains contact with suppliers to ensure timely delivery of goods and services, coordinates shipment of goods/commodities/equipment to HQ and field missions, verifies receipt and inspection of deliverables, and accurately reports, as and if required. - Produces tender documents (e.g., Invitations to Bids, Requests for Proposals, and Requests for Quotation) based on the nature of requirements and cost of procurement involved. - Prepares abstracts of offers and compiles data contained in quotations, proposals, and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Procurement Officers. - Finalizes purchase orders and contracts for approval by the Procurement Officer; if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official. - Assists relevant officers in more complex, higher value purchasing operations; coordinates distribution of pertinent documents to concerned parties and ensures appropriate follow-up action. - Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, and specifications for new products and equipment on the market. - Maintains the Procurement Section's internal databases, procurement files, vendor records, and contractual agreements, including systems contracts and standing offers. Updates vendor performance records, ensures vendor compliance documentation is current and accessible, maintains compliance with UN document retention policies, and serves as the institutional repository of procurement documentation. Coordinates vendor information sharing and records management across Santo Domingo and Port-au-Prince offices. - Provides administrative and coordination support to the Procurement Section, including scheduling of section meetings, management of internal communications, coordination of field office activities across duty stations, and support for staff coverage during leave and mission assignments. - Prepares procurement statistical reports, performance metrics, and monthly/quarterly summaries to track portfolio activity, identify bottlenecks, and support strategic planning by the Chief of Section. - Drafts routine correspondence on behalf of Procurement Officers and the Chief of Section, including acknowledgments to suppliers, follow-up communications to vendors, and internal requests for information. - Assists with onboarding of new procurement staff and provides orientation on section procedures, vendor protocols, systems access, and institutional knowledge. Serves as point of contact for GL-5 Procurement Assistants recruited to other duty stations and coordinates with them on shared section procedures and vendor protocols. - Performs other duties as assigned. PROFESSIONALISM: Knowledge of procurement policies, processes, and procedures generally and, in particular, those related to the purchase of supplies and services. Knowledge of financial rules and regulations, and the ability to research and gather information from a variety of standard sources, and to apply good judgment in the context of assignments given. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client. High school diploma or equivalent is required. Job - Specific Qualification Professional certification or advanced training in procurement, supply chain management, or logistics from recognized regional or international organizations is desirable. Equivalent qualifications may include: ? Certification from ECLAC (Economic Commission for Latin America and the Caribbean) or equivalent regional procurement certification ? Certification in Public Procurement or Supply Chain Management from an accredited university or professional organization ? CIPS (Chartered Institute of Procurement and Supply) or other internationally recognized procurement certification ? Diploma or certificate in procurement, supply chain, or related business administration from an accredited institution At least five (05) years of progressively responsible experience in procurement, administrative services or related areas and (02) years' experience specifically in procurement, supply chain, acquisitions and/or contract management is required. Experience working in a United Nations common system field or other similar international organization is desirable. Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar systems, and/or working with e-tendering systems such as Ariba or similar systems is desirable. Experience in the use of Microsoft Office Suite, including Word, Excel, PowerPoint, and Microsoft Teams is desirable. English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Spanish is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details). Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview. This temporary job opening