Humanitarian Affairs Officer (Pooled Fund Manager), Aden, Yemen

## Humanitarian Affairs Officer (Pooled Fund Manager), Aden, Yemen - Organization:OCHA - Office for the Coordination of Humanitarian Affairs - Office:OCHA in Aden, Yemen Organizational Setting and Reporting This position is located in the Crisis Response Division (CRD), Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions. This temporary job opening is being advertised for the position of Humanitarian Affairs Officer/Pooled Fund Manager in Aden, Yemen. Under the overall supervision of the Head of Office, OCHA Yemen, the incumbent reports to the Head of the Humanitarian Financing Unit/Fund Manager. Within delegated authority, the Humanitarian Affairs Officer/Pooled Fund Manager will be responsible for the following duties: I. Fund Management and Coordination: - Under the supervision of the HoO, support and advise the HC on the overall management of the Yemen Humanitarian Fund (YHF) vis-à-vis the humanitarian context (i.e., priorities and critical needs), including partner eligibility, financial compliance, and non-compliance or misconduct mechanisms. - Oversee Implementing Partner eligibility, ensure adherence to financial and global CBPF standards, and lead responses to non-compliance or misconduct allegations. - Ensure the overall administration of the Fund and liaise as necessary with relevant OCHA HQ sections. - Support and implement standardized policy in line with HQ guidance and decisions. - Manage and supervise Fund-related support staff. - Manage fund allocation processes ensuring necessary coordination with relevant counterparts in line with the Terms of Reference and/or allocation guidelines (i.e., Review and/or Advisory Boards, cluster or sector leads, humanitarian organizations, and OCHA). - Liaise with NGOs, UN partners as well as clusters and OCHA field offices to follow-up on project progress and overall Fund progress. - Conduct periodic field visits to promote the knowledge and support the appropriate use of the Fund in line with its Terms of Reference, field visits should focus on key actors (i.e. OCHA field colleagues, recipient organizations, local governments, communities). - Ensure proper communication and support during the allocation process to all stakeholders. - Liaise with and provide necessary support to recipient organizations of the Fund throughout the life-cycle of the projects, promoting coherence between humanitarian needs and response. - Advise the HC, recipient organizations and stakeholders on measures to mitigate foreseeable operational risks. - Ensure recipient organizations compliance with financial rules applicable to the Fund. - Ensure coordination and information exchange with humanitarian donors aiming to promote coordinated and complementary use of funds. II. Monitoring, Reporting and Evaluation: - Ensure compliance with monitoring and reporting requirements in place for the Fund, including coordinating management responses to audits and evaluations. - Systematically provide information on project status to the HoO and the HC, donors and relevant governing bodies of the Fund. - Ensure timely overall project reporting, including acting as the lead for the pooled fund annual report exercise. - Assist in the preparation of evaluations or other research activities and studies in consultation with relevant HQ sections. - Support HFU risk, compliance, and audit processes per global CBPF standards. III. Analysis, communications and public information: - Research, analyze and present humanitarian financing information, in particular funding trends and requirements, gathered from diverse sources. - Assist in policy development, including the review and analysis of humanitarian issues and funding trends at the country level, ensuring proper coordination with relevant HQ sections. - In collaboration with other OCHA units and field offices, as well as with support from relevant OCHA HQ sections, document and disseminate results, best practices and results of the Fund across internal and broader audiences through information and communication products/pieces (i.e., bulletins, feature stories, photographs/videos, websites, etc.). - Liaise with UN agencies, NGOs, and key stakeholders to enable early risk detection and promote capacity building/training for implementing partners. - Liaise with OCHA field offices and recipient organizations in order to disseminate full information on Fund activities. - Perform other duties as assigned by the OCHA Head of Office. - PROFESSIONALISM: Knowledge and understanding of humanitarian, emergency relief assistance and related humanitarian issues. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to develop sources for data collection. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, work under pressure, on occasion in a highly stressful environment (e.g., civil strife, natural disasters, and human misery). Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. - PLANNING and ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. - ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. An advanced university degree (Master's degree or equivalent) in political science, social science, international studies, public administration, economics, engineering, earth sciences or a related field is required. A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree. Job - Specific Qualification A minimum of five (5) years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, project management, budget management, or related area is required. Experience in compliance and risk management is required. Humanitarian experience in the field (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) is desirable. Experience in project ma